HR Administrative Assistant

CA Select limited; Stellenbosch; On-site; ZAR 150,000 - 190,000; Full time

Job summary

CA Select Limited in Stellenbosch is seeking a detail-oriented HR Administrative Assistant to provide high-level administrative support to the HR department, helping with recruitment, onboarding and employee record management.

The role emphasizes accuracy, confidentiality and timely handling of HR and payroll data, with exposure to payroll systems and HRIS, and collaboration with the HR team to drive compliance and employee support.

Qualifications

• 1–3 years of proven experience in an HR administrative or similar role.
• Prior experience with HRIS and payroll systems is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with the ability to manage multiple tasks and meet strict deadlines.
• High level of integrity and the ability to handle sensitive, confidential information.
• Excellent verbal and written communication skills with a customer-service orientation.

Responsibilities

• Maintain and update comprehensive employee records, physical files, and HR databases.
• Assist with end-to-end recruitment activities, including interview scheduling and candidate communication.
• Prepare formal offer letters, employment contracts, and all necessary onboarding documentation.
• Capture and manage employee data accurately within HR and payroll systems.
• Administer leave requests and process employee benefit documentation.
• Support broader HR initiatives, including performance management, training coordination, and employee wellness programs.
• Generate HR reports and ensure all confidential records are maintained according to best practices.
• Act as a first point of contact for employee queries regarding internal policies and procedures.
• Support the department with compliance requirements, internal audits, and general administrative tasks.

Skills

HRIS experience

Payroll systems

MS Office

Organizational skills

Communication skills

Job description

We are seeking a detail-oriented HR Administrative Assistant to join a leading organization based in Stellenbosch. This role is pivotal in providing high-level administrative support to the HR department, ensuring the smooth execution of recruitment, onboarding, and employee record management. The successful candidate will play a key role in maintaining compliance and delivering exceptional support services across the employee lifecycle.

Key Responsibilities

• Maintain and update comprehensive employee records, physical files, and HR databases.
• Assist with end-to-end recruitment activities, including interview scheduling and candidate communication.
• Prepare formal offer letters, employment contracts, and all necessary onboarding documentation.
• Capture and manage employee data accurately within HR and payroll systems.
• Administer leave requests and process employee benefit documentation.
• Support broader HR initiatives, including performance management, training coordination, and employee wellness programs.
• Generate HR reports and ensure all confidential records are maintained according to best practices.
• Act as a first point of contact for employee queries regarding internal policies and procedures.
• Support the department with compliance requirements, internal audits, and general administrative tasks.

Requirements

• 1–3 years of proven experience in an HR administrative or similar role.
• Prior experience working with HRIS and payroll systems is highly advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with the ability to manage multiple tasks and meet strict deadlines.
• High level of integrity and the ability to handle sensitive, confidential information.
• Excellent verbal and written communication skills with a customer-service orientation.

What’s on Offer

• A permanent opportunity within a professional and growing environment.
• Market-related salary based on experience and qualifications.
• The opportunity to gain exposure to various facets of Human Resources and payroll administration.
• A collaborative team culture focused on excellence and employee support.

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