Senior Administrative Officer

Placements24; Midrand; Hybrid; ZAR 480,000 - 720,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid

Retirement fund

Generous leave

Career development

Job summary

Placements24 in Midrand, Gauteng is seeking a Senior Administrative Officer to lead daily admin operations, office management, and procurement. The role blends in-office collaboration with remote flexibility, supporting executive management and driving efficient workflows.

The ideal candidate has 5+ years in administration, a tertiary qualification, strong leadership, and advanced MS Office skills. You will mentor staff, streamline processes, manage calendars, and ensure regulatory compliance

Qualifications

• Relevant tertiary qualification in Administration or Business Management.
• Minimum 5 years progressive admin experience, with at least 2 years in supervision.
• Experience in office management, events, and budget management.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office and admin software.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience in developing admin teams.

Responsibilities

• Oversee day-to-day administrative functions, including office management, facility coordination, and procurement.
• Develop, implement, and maintain efficient administrative procedures and policies.
• Supervise and mentor junior administrative staff, providing guidance and support.
• Coordinate executive calendars, schedule meetings, and prepare agendas and minutes.
• Manage correspondence, including emails, mail, and phone calls, ensuring timely and professional responses.
• Organize travel arrangements, accommodation, and itineraries for staff and visitors.
• Maintain databases, records, and filing systems (physical and digital).
• Assist in budget preparation and track administrative expenses.
• Liaise with external vendors, suppliers, and service providers.
• Ensure compliance with company policies and regulatory requirements.
• Support project management activities as required.
• Contribute to a positive and productive office environment.

Skills

Office management

Event planning

Budgeting

People management

MS Office

Communication

Confidentiality

Education

Tertiary qualification in Administration or Business Management

Job description

About the Role

Our client is seeking a highly organized and proactive Senior Administrative Officer to join their dynamic team in Midrand, Gauteng. This pivotal role is responsible for overseeing and optimizing daily administrative operations, ensuring efficiency and effectiveness across various departments. The ideal candidate will possess exceptional leadership qualities, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced corporate environment. This position offers a blend of in-office collaboration and remote flexibility, contributing to a balanced work-life dynamic. You will be instrumental in supporting executive management and ensuring seamless workflow for our client's operations. We are looking for someone who can bring innovative solutions to streamline administrative processes and contribute to the overall success of the organization. Your expertise will be crucial in maintaining high standards of professionalism and operational excellence.

Key Responsibilities

• Oversee and manage the day-to-day administrative functions, including office management, facility coordination, and procurement.
• Develop, implement, and maintain efficient administrative procedures and policies.
• Supervise and mentor junior administrative staff, providing guidance and support.
• Coordinate executive calendars, schedule meetings, and prepare agendas and minutes.
• Manage correspondence, including emails, mail, and phone calls, ensuring timely and professional responses.
• Organize travel arrangements, accommodation, and itineraries for staff and visitors.
• Maintain and update databases, records, and filing systems (both physical and digital).
• Assist in budget preparation and track administrative expenses.
• Liaise with external vendors, suppliers, and service providers.
• Ensure compliance with company policies and regulatory requirements.
• Support project management activities as required.
• Contribute to a positive and productive office environment.

Requirements

• A relevant tertiary qualification in Administration, Business Management, or a related field.
• Minimum of 5 years of progressive experience in administrative roles, with at least 2 years in a supervisory capacity.
• Proven experience in office management, event planning, and budget management.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Exceptional communication and interpersonal skills, both written and verbal.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• Experience in managing and developing administrative teams.
• High level of discretion and confidentiality.
• Familiarity with South African business practices and regulations.

Benefits

• Competitive annual salary commensurate with experience.
• Opportunity to work in a hybrid model, balancing office and remote work.
• Comprehensive medical aid and retirement fund contributions.
• Generous annual leave allowance.
• Professional development and training opportunities.
• A supportive and collaborative work environment.
• Potential for career advancement within the organization.
• Access to state-of-the-art office facilities in Midrand, Gauteng.