Senior Administrative Officer

Placements24; Noord-Kaap; Hybride; ZAR 420 000 - 600 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Hybrid work

Retirement fund

Performance bonuses

Paid time off

Résumé du poste

Placements24 is seeking a Senior Administrative Officer to join our Kimberley team. You will oversee daily administrative operations, support senior management, and ensure efficient workflow across departments in a hybrid work setting.

The ideal candidate has at least five years’ experience, excellent MS Office skills, disciplined organizational abilities, and a professional approach to confidential matters. This role offers growth, teamwork, and exposure to cross-border projects.

Qualifications

• Minimum 5 years in a similar administrative or executive support role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related software.
• Strong organizational, time management and prioritization abilities.
• Excellent written and verbal communication and interpersonal skills.
• Ability to work independently with discretion and confidentiality.
• Business Administration qualification is highly advantageous.
• Experience in budget management and financial record-keeping.

Responsabilités

• Oversee and manage daily administrative operations, ensuring efficiency and compliance.
• Coordinate meetings, appointments and travel for senior management.
• Develop and maintain filing systems, both physical and digital.
• Prepare reports, presentations and correspondence with high accuracy.
• Manage office supplies inventory and procurement.
• Serve as primary contact for stakeholders, delivering exceptional service.
• Assist onboarding of new administrative staff and implement procedures.

Connaissances

Organizational skills

Time management

Communication

Interpersonal skills

Discretion/confidentiality

Independent work

Formation

Business Administration degree

Outils

Microsoft Office

Description du poste

About the Role

Our client, a dynamic and forward-thinking organization within the administrative services sector, is seeking a highly organized and detail-oriented Senior Administrative Officer to join their esteemed team in Kimberley, Northern Cape, ZA. This pivotal role offers the opportunity to contribute significantly to the smooth operation and strategic execution of administrative functions. The successful candidate will play a crucial part in supporting senior management and ensuring efficiency across various departmental activities. This is a unique chance to become an integral part of a company that values excellence and professional growth. We are looking for a proactive individual who can manage multiple priorities and uphold the highest standards of professionalism. This role is ideal for someone seeking a challenging yet rewarding position in a supportive environment. We are committed to fostering a positive work culture that encourages collaboration and innovation. The position is primarily based in our Kimberley office, with a hybrid work arrangement allowing for flexibility.

Key Responsibilities

• Oversee and manage daily administrative operations, ensuring efficiency and compliance.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
• Develop and maintain effective filing systems, both physical and digital, for critical documents.
• Prepare reports, presentations, and correspondence with a high degree of accuracy.
• Manage office supplies inventory and procure necessary resources.
• Act as a primary point of contact for internal and external stakeholders, providing exceptional service.
• Assist in the onboarding process for new administrative staff.
• Implement and improve administrative procedures and policies to enhance operational effectiveness.
• Provide executive-level support to C-suite executives.
• Ensure the professional presentation of the office environment.

Requirements

• A minimum of 5 years of experience in a similar administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, both written and verbal.
• Proven ability to work independently and as part of a team.
• Discretion and confidentiality in handling sensitive information.
• A relevant qualification in Business Administration or a related field is highly advantageous.
• Experience in budget management and financial record-keeping.
• Adaptability and a proactive approach to problem-solving.
• Familiarity with project management principles is a plus.

Benefits

• Competitive salary package commensurate with experience.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.
• Hybrid work arrangement offering a balance between office and remote work.
• Contribution to retirement fund.
• Annual performance bonuses.
• Paid time off and sick leave.
• Access to wellness programs.
• Potential for international exposure within the organization.
• Regular team-building events and social gatherings.