Senior Administrative Executive - On-Site Focus

Placements24; Polokwane; Sur place; ZAR 600 000 - 900 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Leadership role

Career development

Structured office environment

Strategic impact

Medical and retirement benefits

Generous annual leave

Résumé du poste

Placements24 is seeking a highly experienced Senior Administrative Executive to manage and optimize administrative operations from the Polokwane office. You will provide executive support, oversee daily department functions, and ensure efficient policies and procedures are in place.

The role requires strong leadership, exceptional organizational skills, and the ability to handle confidential information with discretion.

Qualifications

• Extensive experience as a Senior Administrative Executive or Office Manager.
• Proven leadership and team management capabilities.
• Exceptional organizational, time-management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, with meticulous attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Experience in budget management and vendor relations.
• Must be able to work from the office in Polokwane full-time.
• Must be legally authorized to work in South Africa.

Responsabilités

• Provide executive-level administrative support to C-suite executives.
• Oversee and manage the daily operations of the administrative department.
• Develop, implement, and maintain efficient administrative policies and procedures.
• Coordinate complex meeting schedules, travel arrangements, and event logistics.
• Manage and reconcile departmental budgets and process expense reports.
• Serve as a primary point of contact for internal and external stakeholders.
• Ensure the accurate and timely preparation of reports, presentations, and correspondence.
• Manage office supplies, equipment, and vendor relationships.
• Oversee record-keeping and filing systems, ensuring compliance and accessibility.
• Support onboarding processes and assist with HR-related administrative tasks.

Connaissances

Leadership

Organizational skills

Time management

Multitasking

Communication

Discretion

Microsoft Office

Outils

Microsoft Office Suite

Description du poste

About the Role

Our client is seeking a highly experienced and exceptionally organized Senior Administrative Executive to manage and optimize critical administrative operations. This role requires a dedicated professional who will be primarily based in the office to ensure hands‑on oversight of daily functions. You will provide high-level support to senior management, coordinate complex projects, and ensure the efficient functioning of the administrative department. The ideal candidate will possess excellent leadership skills, a keen eye for detail, and a proactive approach to problem‑solving. This position is integral to maintaining the company's operational excellence and requires a commitment to being present and actively engaged in the Polokwane office environment. We are looking for a candidate who thrives in a structured setting and can manage diverse administrative responsibilities with utmost professionalism. Our client emphasizes the importance of on‑site presence for this pivotal role.

Key Responsibilities

• Provide executive-level administrative support to C-suite executives.
• Oversee and manage the daily operations of the administrative department.
• Develop, implement, and maintain efficient administrative policies and procedures.
• Coordinate complex meeting schedules, travel arrangements, and event logistics.
• Manage and reconcile departmental budgets and process expense reports.
• Serve as a primary point of contact for internal and external stakeholders.
• Ensure the accurate and timely preparation of reports, presentations, and correspondence.
• Manage office supplies, equipment, and vendor relationships.
• Oversee record‑keeping and filing systems, ensuring compliance and accessibility.
• Support onboarding processes and assist with HR‑related administrative tasks.

Requirements

• Extensive experience as a Senior Administrative Executive, Office Manager, or similar role.
• Proven leadership and team management capabilities.
• Exceptional organizational, time‑management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, with meticulous attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Experience in budget management and vendor relations.
• Must be able to work from the office in Polokwane full‑time.
• Must be legally authorized to work in South Africa.

Benefits

• A competitive salary reflective of the seniority and responsibilities of the role.
• The opportunity to work in a key leadership position within a respected organization.
• Professional development and growth opportunities.
• A structured and professional office environment.
• Contribution to the strategic direction of the company's operations.
• Comprehensive medical and retirement benefits.
• Generous annual leave allowance.