Executive Administrative Coordinator

Placements24; Benoni; On-site; ZAR 280,000 - 420,000; Full time

Benefits offered by this job

Health insurance

Professional development

Generous annual leave

Exposure to senior leadership

Job summary

Placements24 is seeking an Executive Administrative Coordinator in Benoni, Gauteng. This role provides high-level administrative support to senior executives, coordinating schedules, communications, and travel arrangements while liaising with stakeholders.

The successful candidate will be proactive, detail-oriented, and able to uphold strict confidentiality in a fast-paced environment. You will manage calendars, arrange travel, prepare documents, and support special projects.

Qualifications

• Proven experience as an Executive Assistant or Administrative Coordinator.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience coordinating domestic and international travel.

Responsibilities

• Manage and coordinate complex executive calendars.
• Arrange domestic and international travel with itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize communications for executives.
• Organize meeting logistics and take minutes.
• Liaise between executives and departments or external parties.
• Support special projects and ad-hoc administrative tasks.
• Maintain filing systems and manage office supplies.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Multitasking

Interpersonal skills

Microsoft Office

Education

Administrative qualification

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client, a distinguished company based in Benoni, Gauteng , is seeking a highly capable and organized Executive Administrative Coordinator. This critical role involves providing comprehensive administrative support to senior executives, ensuring the efficient management of their schedules, communications, and travel arrangements. The successful candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to effectively liaise with internal and external stakeholders. This is an excellent opportunity to contribute to a reputable organization, supporting its leadership team within the dynamic province of Gauteng . The role is based in our client's modern offices in Benoni , offering a professional and collaborative work environment where your contributions will be highly valued. You will act as a key support mechanism, facilitating seamless operations for the executives and ensuring their time is optimized for strategic priorities. Your professionalism and efficiency will be paramount in this role.

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling meetings and appointments.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, responding to inquiries as appropriate.
• Organize and manage meeting logistics, including preparing agendas and taking minutes.
• Handle confidential information with discretion and maintain strict confidentiality.
• Serve as a liaison between executives and other departments or external parties.
• Assist with special projects and ad-hoc administrative tasks as assigned.
• Maintain and organize filing systems, both physical and digital.
• Manage office supplies and coordinate with vendors when necessary.

Requirements

• Proven experience as an Executive Assistant, Administrative Coordinator, or similar role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential matters.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Experience in managing travel arrangements and complex scheduling.
• Professional demeanor and strong interpersonal skills.
• Relevant administrative qualification is a plus.

Benefits

• Our client offers a competitive salary package that is commensurate with your experience and skills.
• Employees benefit from a comprehensive health insurance plan, providing essential medical coverage.
• Opportunities for professional development and skill enhancement are actively supported.
• The role is based in our client's offices in Benoni , providing a structured and professional work environment.
• Generous annual leave provisions ensure a healthy work-life balance.
• Our client fosters a supportive and collaborative company culture.
• This position offers direct exposure to senior leadership and the chance to significantly contribute to the operational success of the organization in Gauteng .