Executive Assistant

Placements24; Pietermaritzburg; Hybrid; ZAR 350,000 - 480,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Health and wellness benefits

Job summary

Placements24 is seeking an experienced Executive Assistant to support a senior executive in Pietermaritzburg. The role demands meticulous organization, proactive communication, and the ability to manage a demanding schedule in a fast-paced corporate environment.

You will coordinate calendars, prepare reports and presentations, arrange travel, handle confidential information, and liaise with internal and external stakeholders. A hybrid work model and ongoing professional development are offered.

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role.
• Excellent command of MS Office and Google Workspace.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Manage and maintain the executive's calendar, meetings, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate meetings logistics, including venue, catering, and tech.
• Handle confidential information with discretion and professionalism.
• Liaise with stakeholders and field inquiries for the executive.

Skills

Executive support

Calendar management

Communication

Time management

Tools

MS Office

Google Workspace

Job description

About the Role

Our client is seeking a highly organized and proactive Executive Assistant to support a senior executive within their dynamic Pietermaritzburg office. This pivotal role requires impeccable attention to detail, strong communication skills, and the ability to manage a diverse range of administrative and operational tasks. You will be instrumental in ensuring the smooth functioning of the executive's daily schedule and operations, acting as a gatekeeper and a key point of contact. This position offers a unique opportunity to work closely with leadership and gain exposure to high-level strategic decision-making within a supportive corporate environment.

Key Responsibilities

• Manage and maintain the executive's complex calendar, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate and manage logistics for meetings, including venue booking, catering, and technical requirements.
• Handle confidential information with discretion and professionalism, ensuring data security and privacy.
• Act as a liaison between the executive and internal/external stakeholders, fielding inquiries and directing them appropriately.
• Conduct research and compile data for various projects and reports as requested by the executive.

Requirements

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Excellent command of office software suites, including Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills, with impeccable grammar and attention to detail.
• Discretion and a high level of professionalism when handling sensitive information.

Benefits

• Competitive annual salary commensurate with experience.
• Access to professional development and training opportunities.
• A hybrid work model offering flexibility between office and remote work.
• Comprehensive health and wellness benefits package.
• Opportunity to work in a stimulating and professional office environment in Pietermaritzburg .