Executive Assistant

Placements24; Johannesburg; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work arrangement

Health insurance & retirement plan

Professional development opportunities

Supportive work environment

Job summary

Placements24 is seeking an organized Executive Assistant to support senior management in Johannesburg. You will manage complex calendars, prepare reports, and act as the main contact for stakeholders, ensuring seamless executive operations.

The role requires exceptional communication, discretion, and the ability to multitask in a fast-paced corporate environment. Hybrid work options and comprehensive benefits are available.

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent organizational, time management and multitasking skills with strong attention to detail.
• Superior written and verbal communication abilities with professional interaction at all levels.
• Discretion and confidentiality are paramount for handling sensitive information.
• Ability to work independently, exercise sound judgment and adapt to changing priorities and deadlines.

Responsibilities

• Manage and maintain complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
• Screen and prioritize incoming communications, redirecting them as necessary.
• Coordinate logistics for meetings and events, including venue booking, catering, and attendee communication.
• Maintain confidential files and records in line with policies and data privacy regulations.
• Provide general administrative support, manage office supplies, process expenses, and assist with ad-hoc projects.

Skills

Executive support

Microsoft Office

Calendar management

Communication

Organization

Discretion

Independent work

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior management within their dynamic organization in Johannesburg . This pivotal role involves managing complex schedules, coordinating meetings, preparing reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities effectively in a fast-paced corporate environment, ensuring the smooth operation of executive functions and contributing to overall business efficiency.

Key Responsibilities

• Manage and maintain complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professionalism.
• Screen and prioritize incoming communications, redirecting them as necessary and handling routine inquiries.
• Coordinate logistics for meetings and events, including venue booking, catering, and attendee communication.
• Maintain confidential files and records, ensuring compliance with company policies and data privacy regulations.
• Provide general administrative support, such as managing office supplies, processing expenses, and assisting with ad-hoc projects as assigned by senior leadership.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent organizational, time management, and multitasking skills with a strong attention to detail.
• Superior written and verbal communication abilities, with the capacity to interact professionally with all levels of staff and external contacts.
• Discretion and confidentiality are paramount, given the sensitive nature of the information handled.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities and deadlines.

Benefits

• Competitive annual salary commensurate with experience.
• Opportunity for hybrid work arrangements, blending office and remote work.
• Comprehensive health insurance and retirement savings plan.
• Professional development opportunities and support for ongoing training.
• A supportive and collaborative work environment within a leading organization in Johannesburg .