Senior Administrative Executive

Placements24; Kimberley; On-site; ZAR 700,000 - 1,200,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Pension fund contributions

Advancement opportunities

Job summary

Placements24 is recruiting a Senior Administrative Executive to lead all administrative operations at the Kimberley regional office. The role demands strategic thinking, superior organization, and proven leadership in a demanding industrial setting.

You will oversee executive support, manage calendars and travel, and implement best practices to improve efficiency, confidentiality, and compliance across departments in the Northern Cape region.

Qualifications

• Minimum of 6 years of experience in senior administrative or executive secretarial roles.
• Demonstrated experience in managing administrative operations and supervising staff.
• Exceptional organizational, planning, and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and ERP systems.
• Strong written and verbal communication skills, with a high degree of professionalism.
• Ability to work independently, exercise sound judgment, and handle complex tasks.

Responsibilities

• Direct and manage all administrative functions, including office management, secretarial support, and facilities coordination.
• Provide high-level administrative and secretarial support to senior management and visiting executives.
• Develop, implement, and enforce administrative policies and procedures to enhance efficiency and compliance.
• Oversee the management of office supplies, equipment, and vendor contracts.
• Supervise and mentor administrative staff, ensuring high performance and professional development.
• Manage complex calendars, coordinate travel, and organize meetings and events for executives.
• Ensure the secure handling and confidentiality of sensitive company information.
• Liaise with internal departments and external stakeholders to facilitate smooth operations.
• Assist with budget preparation and monitoring of administrative expenditures.
• Implement and maintain efficient record-keeping and filing systems.

Skills

Organizational skills

Time management

Communication skills

Leadership

Education

Tertiary qualification in Administration

Business Management or related field

Tools

Microsoft Office Suite

ERP systems

Job description

About the Role

Our client, a diversified mining corporation, is seeking a highly experienced Senior Administrative Executive to manage and oversee all administrative operations at their Kimberley regional office. This critical position demands exceptional organizational prowess, strategic thinking, and a proven ability to lead administrative teams in a demanding industrial environment. You will be responsible for ensuring the efficient functioning of the office, managing executive support, and implementing administrative best practices to support the company's objectives in the Northern Cape region. The successful candidate will possess a strong work ethic, impeccable attention to detail, and the leadership qualities required to drive administrative excellence.

Key Responsibilities

• Direct and manage all administrative functions, including office management, secretarial support, and facilities coordination.
• Provide high-level administrative and secretarial support to senior management and visiting executives.
• Develop, implement, and enforce administrative policies and procedures to enhance efficiency and compliance.
• Oversee the management of office supplies, equipment, and vendor contracts.
• Supervise and mentor administrative staff, ensuring high performance and professional development.
• Manage complex calendars, coordinate travel, and organize meetings and events for executives.
• Ensure the secure handling and confidentiality of sensitive company information.
• Liaise with internal departments and external stakeholders to facilitate smooth operations.
• Assist with budget preparation and monitoring of administrative expenditures.
• Implement and maintain efficient record-keeping and filing systems.

Requirements

• Minimum of 6 years of experience in senior administrative or executive secretarial roles, preferably within the mining or industrial sector.
• Demonstrated experience in managing administrative operations and supervising staff.
• Exceptional organizational, planning, and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with corporate ERP systems.
• Strong written and verbal communication skills, with a high degree of professionalism.
• Ability to work independently, exercise sound judgment, and handle complex tasks.
• Proven ability to manage confidential information with utmost discretion.
• Experience in coordinating executive travel and events is essential.
• Relevant tertiary qualification in Administration, Business Management, or a related field.
• Familiarity with health and safety regulations in an industrial setting is advantageous.

Benefits

• A competitive salary commensurate with extensive experience.
• A key leadership role within a prominent mining corporation in Kimberley.
• Opportunity to make a significant impact on operational efficiency.
• Comprehensive medical aid and pension fund contributions.
• A challenging and rewarding work environment with opportunities for advancement.