Senior Administrative Assistant - Executive Support

Placements24; Polokwane; On-site; ZAR 250,000 - 350,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Opportunities for professional develop

Job summary

Placements24 is seeking a highly organized Senior Administrative Assistant to support senior management at our Polokwane offices. You will manage calendars, arrange domestic and international travel, and prepare key documents with meticulous attention to detail.

This role requires strong communication skills, discretion, and the ability to handle confidential information. You will liaise across departments and contribute to efficient operations in a dynamic mining sector environment.

Qualifications

• Proven experience as Senior Administrative Assistant or similar role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
• Experience with travel coordination and expense management.
• High level of discretion and confidentiality.
• Ability to work independently and take initiative.
• Mining or resources sector experience is a plus.

Responsibilities

• Manage and maintain complex calendars for senior executives and coordinate meetings.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare, review, and edit correspondence, reports, and presentations.
• Screen and prioritize emails and phone calls.
• Prepare meeting materials including agendas and background documents.
• Maintain electronic and physical filing systems.
• Process expense claims and assist with budget administration for the executive office.
• Serve as liaison between senior management and other departments or stakeholders.
• Handle confidential information with discretion.
• Provide general administrative support including office supplies and functions.

Skills

Calendar management

Travel coordination

Communication

MS Office

Time management

Discretion & confidentiality

Education

Relevant admin/business qualification

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client, a dynamic player in the mining and resources sector, is seeking a highly organized and proactive Senior Administrative Assistant to provide essential support to senior management at their offices in Polokwane, Limpopo . This role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a diverse range of administrative tasks efficiently. The successful candidate will act as a key point of contact, manage complex schedules, coordinate meetings, and handle confidential information with utmost professionalism. This is a vital support function within a key operational hub of the company.

Key Responsibilities

• Manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flight bookings, accommodation, and itineraries.
• Prepare, review, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, managing emails and phone calls effectively.
• Organize and prepare materials for meetings, including agendas and background documents.
• Maintain filing systems (both electronic and physical) ensuring easy retrieval of information.
• Process expense claims and assist with budget administration for the executive office.
• Act as a liaison between senior management and other departments or external stakeholders.
• Handle confidential information with discretion and professionalism.
• Provide general administrative support, including managing office supplies and coordinating office functions.

Requirements

• Proven experience as a Senior Administrative Assistant, Executive Assistant, or similar role.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with travel coordination and expense management.
• High level of discretion, confidentiality, and professionalism.
• Ability to work independently, take initiative, and anticipate needs.
• Strong problem-solving skills and attention to detail.
• Experience in the mining or resources sector is a plus.
• A relevant qualification in administration or business is advantageous.

Benefits

Our client offers a competitive salary, commensurate with experience, and a comprehensive benefits package including medical aid and a provident fund. Employees benefit from working within a well-established organization in Polokwane , with opportunities for professional development. Join a dedicated team and contribute to the smooth operations of a key industry player.

• medical aid
• a provident fund
• opportunities for professional development