Senior Administrative Specialist

Placements24; Mbombela (Nelspruit); On-site; ZAR 360,000 - 600,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Professional development

Job summary

Placements24 in Nelspruit is seeking a highly experienced Senior Administrative Specialist to provide advanced administrative support, manage complex projects, and ensure smooth daily operations. You will coordinate scheduling, travel, and critical documents while handling confidential information with discretion.

The role requires exceptional organizational skills, initiative, and the ability to manage multiple priorities in a fast-paced mining and resources environment.

Qualifications

• Minimum 5 years of experience as a Senior Administrative Assistant or Specialist.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills with attention to detail.
• Strong written and verbal communication abilities.

Responsibilities

• Provide high-level administrative support to senior management and project teams.
• Manage complex scheduling, coordinate meetings, and arrange travel across locations.
• Prepare, review, and edit documents, reports, presentations and correspondence.
• Maintain and organize filing systems for efficient information retrieval.
• Serve as primary contact for internal and external stakeholders with professionalism.
• Assist in management of project documentation and adherence to standards.
• Handle confidential information with discretion.
• Coordinate office resources and assist with basic procurement needs.
• Support implementation of new admin processes and improvements.
• Contribute to operational efficiency within the administrative function in Nelspruit.

Skills

Organizational skills

Communication

Independent working

Time management

Education

Diploma/degree in Administration

Tools

Microsoft Office Suite

Project management tools

Job description

About the Role

Our client, a leading firm in the mining and resources sector, is seeking a highly experienced and meticulous Senior Administrative Specialist to join their operations in Nelspruit. This role is critical for providing advanced administrative support, managing complex projects, and ensuring the smooth execution of daily operations. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to handle a wide range of responsibilities with efficiency and accuracy. This is an exceptional opportunity to contribute to a key industry player in Nelspruit, working within a professional and demanding environment. We are seeking a seasoned administrative professional who can take initiative and deliver high-quality support.

Key Responsibilities

• Provide high-level administrative support to senior management and project teams.
• Manage complex scheduling, coordinate meetings, and arrange travel logistics, often across multiple locations.
• Prepare, review, and edit important documents, reports, presentations, and correspondence.
• Maintain and organize extensive filing systems, ensuring efficient retrieval of information.
• Serve as a primary point of contact for internal and external stakeholders, addressing inquiries professionally.
• Assist in the management of project documentation and ensure adherence to company standards.
• Handle sensitive and confidential information with the utmost discretion.
• Coordinate office resources and assist with basic procurement needs.
• Support the implementation of new administrative processes and improvements.
• Contribute to operational efficiency and problem-solving within the administrative function in Nelspruit.

Requirements

• A minimum of 5 years of experience as a Senior Administrative Assistant or Specialist.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools is beneficial.
• Exceptional organizational and time management skills, with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proven ability to work independently, take initiative, and manage multiple priorities.
• Discretion and ability to handle confidential information.
• Experience in the mining or resources sector is a significant advantage.
• A relevant diploma or degree in Administration or a related field is preferred.
• Ability to adapt to a fast-paced and demanding work environment in Nelspruit.
• Must be able to work full-time on-site in Nelspruit.

Benefits

This role offers a competitive salary and a comprehensive benefits package, including medical aid, a provident fund, and opportunities for professional development. Our client provides a challenging and rewarding work environment within a leading company in the Nelspruit area. You will have the opportunity to work on significant projects and develop your skills in a specialized industry. The company values expertise and dedication, offering a stable career path and a supportive team culture. Enjoy the benefits of working in a key position within the resources sector.