Executive Administrative Assistant

Placements24; Kimberley; On-site; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Competitive salary package

Senior leadership exposure

Medical aid assistance

Pension fund

Modern office facilities

Paid annual leave

Career progression opportunities

Training and development support

Supportive work environment

Local Kimberley context exposure

Job summary

Placements24 in Kimberley, Northern Cape, is seeking an Executive Administrative Assistant to provide confidential support to senior executives. The role focuses on managing complex calendars, coordinating meetings, and ensuring smooth daily operations within a reputable organization.

You will handle correspondence, travel arrangements, and confidential documents, while demonstrating discretion, initiative, and strong communication skills to support leadership in the Kimberley area.

Qualifications

• Proven experience as an Executive Administrative Assistant or similar senior support role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication in English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Discretion with confidential information and high integrity.

Responsibilities

• Manage complex executive calendars and schedule meetings.
• Prepare materials for meetings, agendas, and minutes.
• Screen calls and manage emails with professionalism.
• Coordinate domestic and international travel and itineraries.
• Prepare confidential documents and reports for executives.
• Process expense reports and reimbursements promptly.
• Maintain secure filing systems and databases.
• Act as liaison between executives and stakeholders.
• Support executives on special projects as needed.

Skills

Executive support

Organization

Time management

Communication

Discretion

Independence

Stakeholder liaison

Education

Tertiary qualification

Tools

Microsoft Office

Job description

About the Role

Our client, a leading organization in **Kimberley**, Northern Cape, is seeking a highly professional and proactive Executive Administrative Assistant. This critical role involves providing comprehensive and confidential support to senior executives, ensuring the efficient management of their daily operations and strategic priorities. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a meticulous attention to detail. You will be instrumental in managing complex schedules, coordinating meetings, handling correspondence, and facilitating smooth communication within the organization and with external stakeholders. This is an excellent opportunity for an experienced administrative professional to contribute to a reputable company in **Kimberley** and to work closely with influential leaders. We are looking for an individual who is discreet, resourceful, and committed to delivering outstanding support. Join our client and play a vital role in the success of their **Kimberley** operations.

Key Responsibilities

• Manage and maintain complex executive calendars, scheduling meetings, and appointments efficiently.
• Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
• Handle incoming and outgoing correspondence, including screening calls and managing emails with professionalism.
• Arrange and coordinate domestic and international travel, accommodation, and itineraries.
• Prepare and edit confidential documents, reports, and other executive communications.
• Process expense reports and manage reimbursements accurately and promptly.
• Maintain confidential filing systems and databases with utmost security and organization.
• Act as a liaison between executives and internal/external contacts.
• Provide general administrative support as needed, anticipating executive needs.
• Assist with special projects and initiatives assigned by the executives.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills in English.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to handle confidential information with discretion and integrity.
• Strong problem-solving skills and a proactive, resourceful approach.
• Ability to work independently and manage multiple tasks simultaneously.
• Professional demeanor and excellent interpersonal skills.
• Experience within the **Kimberley** business context is highly advantageous.
• Relevant tertiary qualification is preferred.

Benefits

• Competitive salary package commensurate with experience and qualifications.
• Opportunity to work closely with senior leadership in **Kimberley**.
• Exposure to high-level decision-making and strategic initiatives.
• Professional development opportunities and training support.
• A supportive and professional work environment.
• Contribution to medical aid and pension fund.
• Access to modern office facilities in **Kimberley**.
• Paid annual leave and other statutory benefits.
• A challenging and rewarding role with significant responsibility.
• Opportunities for career advancement within the organization.