Senior Administrative Specialist

Placements24; Rustenburg; Sur place; ZAR 400 000 - 600 000; Plein temps

Avantages offerts par ce poste

Competitive salary package

Medical aid and retirement fund

Professional development & advancement

Stable and supportive work environment

Annual bonuses and recognition

Résumé du poste

Placements24 is seeking a Senior Administrative Specialist to support senior management in our Rustenburg, North West office. You will manage complex admin tasks, coordinate meetings, travel, and communications, and drive efficiency across the admin function.

The role requires at least 7 years of senior admin experience, exceptional organization, confidentiality, and proficiency in Microsoft Office and Adobe Acrobat.

Qualifications

• Minimum of 7 years of experience in a senior administrative or executive assistant role.
• Proven ability to manage complex administrative tasks and projects effectively.
• Excellent organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Strong written and verbal communication skills.
• Experience handling confidential information.
• Diploma or degree in business administration or related field preferred for Rustenburg position.
• Experience in the industrial sector is a plus.

Responsabilités

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and correspondence.
• Coordinate and manage complex meetings, including logistics, agendas, and minute-taking.
• Oversee office operations, including managing office supplies, equipment, and vendor relationships.
• Develop and implement administrative procedures and policies to enhance efficiency.
• Manage and maintain critical documentation and records with meticulous attention to detail.
• Prepare detailed reports, presentations, and other documents for senior management.
• Assist in project management tasks, tracking progress and ensuring deadlines are met.
• Liaise with internal departments and external stakeholders to ensure smooth communication.
• Handle confidential information with the highest degree of integrity and discretion.
• Mentor and provide guidance to junior administrative staff as needed.

Connaissances

Calendar management

Travel arrangements

Meeting coordination

Office administration

Communication

Project management

Mentoring

Discretion

Formation

Diploma or degree in business administration

Outils

Microsoft Office

Adobe Acrobat

Description du poste

About the Role

Our client, a leading industrial firm, is seeking an experienced and highly capable Senior Administrative Specialist to join their team in **Rustenburg**, **North West**. This role is crucial for providing advanced administrative support to senior management and ensuring the seamless operation of the administrative functions within the **Rustenburg** office. You will play a key role in managing complex administrative projects and contributing to operational efficiency. This position requires a dedicated professional who thrives in a structured environment and possesses a strong understanding of corporate administrative procedures. We are committed to providing a stable and rewarding career path for our employees, fostering a culture of excellence and collaboration within the **North West** region.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and correspondence.
• Coordinate and manage complex meetings, including logistics, agendas, and minute-taking.
• Oversee office operations, including managing office supplies, equipment, and vendor relationships.
• Develop and implement administrative procedures and policies to enhance efficiency.
• Manage and maintain critical documentation and records with meticulous attention to detail.
• Prepare detailed reports, presentations, and other documents for senior management.
• Assist in project management tasks, tracking progress and ensuring deadlines are met.
• Liaise with internal departments and external stakeholders to ensure smooth communication.
• Handle confidential information with the highest degree of integrity and discretion.
• Mentor and provide guidance to junior administrative staff as needed.

Requirements

• Minimum of 7 years of experience in a senior administrative or executive assistant role.
• Proven ability to manage complex administrative tasks and projects effectively.
• Excellent organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Strong written and verbal communication skills.
• Demonstrated experience in handling confidential information.
• Experience in the industrial sector is a plus.
• Ability to work independently with minimal supervision and as a collaborative team member.
• Strong problem-solving skills and a proactive approach to tasks.
• A relevant diploma or degree in business administration or a related field is preferred for this **Rustenburg** position.

Benefits

• Competitive salary package commensurate with experience.
• Comprehensive medical aid and retirement fund benefits.
• Opportunities for professional development and advancement within the company.
• A stable and supportive work environment in **Rustenburg**, **North West**.
• Participation in key company projects and initiatives.
• Annual performance bonuses and recognition awards.