Executive Administrator to the Director

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 320,000 - 480,000; Full time

Benefits offered by this job

Competitive salary

Medical aid contributions

Retirement fund

Performance-based bonuses

Training and career advancement

Collaborative work environment

Job summary

Placements24 is seeking an Executive Administrator to support the Director in Nelspruit. You will manage calendars, handle correspondence, coordinate travel, and organize meetings with discretion.

The role requires 5–7 years of experience, outstanding organizational and communication skills, and the ability to work independently in a fast-paced mining services environment.

Qualifications

• 5–7 years of experience as an Executive Administrator or PA, ideally supporting senior management.
• Exceptional organizational and multitasking abilities with discretion.
• Excellent written and verbal communication with a professional demeanor.
• Ability to handle confidential information and work independently.

Responsibilities

• Manage the Director's calendar, meetings, and travel.
• Screen and route emails, calls and mail; respond or redirect as needed.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate domestic and international travel and itineraries.
• Organize meetings and events with logistics management.
• Maintain confidentiality of sensitive information.
• Liaise with stakeholders to support operations.
• Keep filing systems organized, physical and digital.
• Conduct research and support various projects as required.
• Anticipate Director's needs to ensure smooth operations.

Skills

Organizational skills

Communication

Discretion

Proactive problem-solving

Independent work

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Virtual meeting platforms

Job description

About the Role

Our client, a rapidly growing mining services company, is seeking a highly efficient and professional Executive Administrator to provide dedicated support to their Director in **Nelspruit**. This role is integral to ensuring the Director's productivity and the smooth operation of their office. The Executive Administrator will manage schedules, handle correspondence, coordinate travel, and organize meetings, all while maintaining the highest level of discretion. The ideal candidate will possess exceptional organizational skills, superb communication abilities, and a proactive mindset. This is an excellent opportunity to contribute to a key role within a dynamic company operating in **Nelspruit**.

Key Responsibilities

• Manage the Director's complex calendar, including scheduling appointments, meetings, and travel.
• Screen and prioritize incoming communications (emails, calls, mail), responding as appropriate or directing them to the correct personnel.
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and clarity.
• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and creating detailed itineraries.
• Organize and manage meetings, conferences, and events, ensuring all logistical details are handled.
• Maintain strict confidentiality regarding sensitive company and personal information.
• Serve as a liaison between the Director and internal/external stakeholders, fostering positive relationships.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Conduct research and compile information as required for various projects and meetings.
• Anticipate the Director's needs and proactively take action to ensure seamless operations.

Requirements

• A minimum of 5-7 years of experience as an Executive Administrator or Personal Assistant, ideally supporting senior management in **Nelspruit**.
• Proven ability to manage complex calendars and coordinate executive travel logistics.
• Exceptional organizational and multitasking skills, with meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Excellent written and verbal communication skills, with a professional demeanor.
• Demonstrated discretion and ability to handle confidential information effectively.
• Strong interpersonal skills and the ability to interact professionally with diverse individuals.
• Proactive problem-solving skills and the ability to work independently.
• Adaptability to changing priorities and demands in a fast-paced environment.
• Experience in the mining or industrial sector is a plus.

Benefits

• competitive salary, commensurate with experience
• medical aid contributions
• a retirement fund
• opportunities for performance-based bonuses
• training and career advancement opportunities
• collaborative and supportive work environment, ensuring a positive employee experience
• Working in **Nelspruit**, employees enjoy a challenging yet rewarding role within a growing industry.