Senior Administrative Coordinator

Placements24; Benoni; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund

Professional development

Annual leave

Wellness programs

Career advancement

Collaborative environment

Job summary

Placements24 in Benoni, Gauteng, seeks a Senior Administrative Coordinator to support consulting teams and management with high-level administrative tasks. You will manage calendars, prepare client-ready documents, and coordinate project timelines in a fast-paced office.

The role requires at least 5 years in senior admin, excellent communication, and discretion. You will liaise with clients and staff, process invoices, and support events, with opportunities for professional growth within a

Qualifications

• Minimum of 5 years in a senior administrative or coordination role.
• Experience in professional services or consulting within Benoni or surrounds.
• Advanced proficiency in Word, Excel, PowerPoint, Outlook.
• Outstanding written and verbal communication with meticulous attention to detail.
• High level of professionalism, discretion and integrity with confidential information.
• Ability to work independently and within a team; travel/event logistics advantageous.
• Relevant tertiary qualification in Business Administration preferred.

Responsibilities

• Coordinate multiple project timelines, deadlines, and administrative requirements for consulting engagements.
• Prepare, review, and edit client-facing documents, reports, proposals, and presentations with accuracy.
• Manage complex calendars for senior consultants and partners, including travel arrangements.
• Act as a liaison between clients, consultants, and internal staff for clear communication.
• Organize and maintain project documentation and CRM updates.
• Process invoices, expense reports, and other financial documentation with precision.
• Coordinate internal and external events, workshops, and training sessions.
• Anticipate needs and provide administrative solutions proactively.
• Ensure adherence to company policies, procedures, and quality standards in all tasks.

Skills

Organizational skills

Time management

Communication

Discretion

Independent worker

Team collaboration

Education

Tertiary qualification in Business Administration

Related field preferred

Tools

Microsoft Office

CRM software

Job description

About the Role

Our client, a respected business consultancy based in Benoni , Gauteng, is looking for a Senior Administrative Coordinator to provide high-level support to their consulting teams and management. This role is crucial for ensuring the efficient execution of projects and the smooth day-to-day functioning of the office. The ideal candidate will possess outstanding organizational skills, excellent communication abilities, and a proactive approach to managing complex administrative tasks. This is a significant opportunity to join a reputable firm and play a key role in its success, offering a dynamic work environment with opportunities for professional growth. We seek an individual who is meticulous, resourceful, and capable of working independently while also collaborating effectively with team members. The role involves handling sensitive client information, coordinating various project timelines, and supporting executive-level personnel, demanding a high degree of professionalism and discretion. The company fosters a culture of excellence and teamwork, and we are committed to providing our employees with the resources and support needed to excel. This position is central to maintaining the operational efficiency and client satisfaction levels our firm is known for. We pride ourselves on creating a positive and productive atmosphere for our staff.

Key Responsibilities

• Coordinate and manage multiple project timelines, deadlines, and administrative requirements for consulting engagements.
• Prepare, review, and edit client-facing documents, reports, proposals, and presentations with a high degree of accuracy.
• Manage complex calendars for senior consultants and partners, including scheduling meetings, appointments, and travel arrangements.
• Act as a key liaison between clients, consultants, and internal staff, ensuring clear and timely communication.
• Organize and maintain project documentation, files, and databases in a structured and accessible manner.
• Assist with client onboarding processes and manage client relationship management (CRM) system updates.
• Process invoices, expense reports, and other financial documentation with precision.
• Support the coordination of internal and external events, workshops, and training sessions.
• Anticipate the needs of the consulting teams and proactively provide administrative solutions.
• Ensure adherence to company policies, procedures, and quality standards in all administrative tasks.

Requirements

• Minimum of 5 years of experience in a senior administrative or coordination role, preferably within a professional services or consulting environment in the Benoni area or surrounds.
• Exceptional organizational and time management skills, with a proven ability to prioritize tasks and manage multiple projects simultaneously.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is essential.
• Outstanding written and verbal communication skills, with meticulous attention to detail and grammar.
• High level of professionalism, discretion, and integrity in handling confidential information.
• Ability to work independently, take initiative, and function effectively within a team.
• Experience in coordinating complex travel arrangements and managing event logistics is advantageous.
• A relevant tertiary qualification in Business Administration or a related field is highly preferred.
• Strong problem‑solving skills and a proactive mindset towards administrative challenges.
• Adaptability and willingness to learn new systems and processes.

Benefits

• Our client offers a competitive salary, reflective of experience and expertise.
• Comprehensive medical aid and a retirement fund are part of the package.
• Opportunities for continuous professional development and training are provided.
• The company fosters a collaborative and supportive work environment.
• Generous annual leave and paid public holidays are standard.
• Access to employee wellness programs is available.
• Potential for career advancement within a growing consultancy is excellent.
• Join a team that values professional growth and client success.
• We are committed to providing a stimulating and rewarding career.