Administrative Coordinator - Project Management

Placements24; Centurion; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary package

Full-time employment

Medical aid and pension fund

Annual performance bonuses

Professional development and training

Job summary

Placements24 is seeking a proactive Administrative Coordinator to support a dynamic project management office in Centurion. The role focuses on scheduling, resource coordination, and keeping stakeholders informed to ensure timely project delivery.

The ideal candidate will have strong organizational and communication skills, be detail-oriented, and comfortable juggling multiple priorities in a fast-paced environment.

Qualifications

• Minimum of 3 years of experience in an administrative or coordination role, with exposure to project management environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project).
• Excellent organizational skills and a keen eye for detail.
• Strong verbal and written communication abilities.
• Ability to multitask and prioritize effectively in a deadline-driven environment.
• Proactive problem-solving skills and a collaborative attitude.
• Experience in handling project documentation and reporting is essential.
• Ability to work effectively within a team and independently.
• Discretion in handling confidential project information.
• A relevant administrative or project management certification is a plus.

Responsibilities

• Coordinate project timelines, activities, and deliverables to ensure project milestones are met.
• Schedule and organize project meetings, prepare agendas, and document meeting minutes.
• Manage project documentation, including reports, presentations, and correspondence, ensuring version control and accessibility.
• Assist project managers with resource allocation and tracking of project progress.
• Facilitate communication between project teams, stakeholders, and external parties.
• Maintain project-related databases and information systems, ensuring data integrity.
• Prepare and distribute project status updates and performance reports.
• Handle administrative tasks such as travel arrangements, expense reports, and procurement for project needs.
• Identify and escalation potential project risks or issues to the project manager promptly.
• Support the onboarding of new project team members with necessary administrative setup.

Skills

Organization

Communication

Multitasking

Education

Administrative or project management certification

Tools

Microsoft Project

Asana

Trello

Job description

About the Role

Our client is seeking a proactive and detail-oriented Administrative Coordinator to provide essential support to their project management office. This role is crucial for ensuring the smooth execution of projects by managing schedules, coordinating resources, and facilitating communication among project teams and stakeholders. Based in our client's modern offices in Centurion, Gauteng , this position demands a high level of organization, excellent communication skills, and the ability to thrive in a fast-paced project environment. The ideal candidate will be adept at managing multiple priorities, maintaining accurate records, and proactively identifying potential issues before they impact project timelines. This is an excellent opportunity for an aspiring or experienced administrative professional to contribute to significant projects within a dynamic industry.

Key Responsibilities

• Coordinate project timelines, activities, and deliverables to ensure project milestones are met.
• Schedule and organize project meetings, prepare agendas, and document meeting minutes.
• Manage project documentation, including reports, presentations, and correspondence, ensuring version control and accessibility.
• Assist project managers with resource allocation and tracking of project progress.
• Facilitate communication between project teams, stakeholders, and external parties.
• Maintain project-related databases and information systems, ensuring data integrity.
• Prepare and distribute project status updates and performance reports.
• Handle administrative tasks such as travel arrangements, expense reports, and procurement for project needs.
• Identify and escalation potential project risks or issues to the project manager promptly.
• Support the onboarding of new project team members with necessary administrative setup.

Requirements

• Minimum of 3 years of experience in an administrative or coordination role, with exposure to project management environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project).
• Excellent organizational skills and a keen eye for detail.
• Strong verbal and written communication abilities.
• Ability to multitask and prioritize effectively in a deadline-driven environment.
• Proactive problem-solving skills and a collaborative attitude.
• Experience in handling project documentation and reporting is essential.
• Ability to work effectively within a team and independently.
• Discretion in handling confidential project information.
• A relevant administrative or project management certification is a plus.

Benefits

• Competitive salary package.
• Opportunity to work on diverse and impactful projects.
• Full-time employment with potential for growth within the organization.
• Participation in company medical aid and pension fund.
• Access to modern office facilities in Centurion, Gauteng .
• Professional development and training programs.
• Collaborative and supportive work environment.
• Annual performance bonuses.
• Employee assistance program.