Administrative Coordinator - Executive Support

Placements24; Sandton; Híbrido; ZAR 240.000 - 360.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical aid

Provident fund

Professional development

Hybrid work model

Descripción de la vacante

Placements24 is seeking an experienced Administrative Coordinator for our Sandton, Gauteng office to provide dedicated executive support. You will manage calendars, coordinate communications, and prepare documents for senior consultants, enabling smooth daily operations.

In this role, you’ll handle travel arrangements, maintain filing systems, and assist with onboarding. The ideal candidate thrives in a fast-paced consultancy environment, shows initiative, and communicates clearly with internal

Formación

• Proven experience as an Administrative Coordinator, Administrative Assistant, or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving.
• Discretion in handling confidential information.
• Experience in a consultancy or professional services environment is preferred.
• A relevant administrative qualification is an advantage.

Responsabilidades

• Manage and organize calendars for senior consultants, scheduling meetings, appointments, and conference calls.
• Handle incoming and outgoing correspondence, including emails and phone calls, and direct inquiries appropriately.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Prepare and edit various documents, reports, and presentations as required.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Assist with the preparation and distribution of meeting agendas and minutes.
• Provide general administrative support to the consulting team.
• Manage office supplies and ensure the smooth operation of office equipment.
• Assist in onboarding new team members with administrative setup.
• Ensure a professional and organized office environment.

Conocimientos

Excellent organizational skills

Time-management

Multitasking

Strong written and verbal communicatie

Proactive problem-solving

Discretion

Independent and collaborative work

Attention to detail

Experience in consultancy environment

Educación

Relevant administrative qualification

Herramientas

Microsoft Office Suite

Descripción del empleo

About the Role

Our client, a leading consultancy firm, is seeking a skilled and efficient Administrative Coordinator to provide dedicated executive support in their Sandton, Gauteng office. This role is crucial for ensuring the smooth operation of executive activities, managing schedules, coordinating communications, and handling various administrative tasks to support a team of senior consultants. The ideal candidate will possess excellent organizational abilities, a proactive mindset, and proficiency in office software. You should be adept at managing multiple priorities and working collaboratively within a dynamic team environment. This is an excellent opportunity for a professional administrative talent to grow their career within a reputable consultancy based in Sandton, Gauteng.

Key Responsibilities

• Manage and organize calendars for senior consultants, scheduling meetings, appointments, and conference calls.
• Handle incoming and outgoing correspondence, including emails and phone calls, and direct inquiries appropriately.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Prepare and edit various documents, reports, and presentations as required.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Assist with the preparation and distribution of meeting agendas and minutes.
• Provide general administrative support to the consulting team.
• Manage office supplies and ensure the smooth operation of office equipment.
• Assist in onboarding new team members with administrative setup.
• Ensure a professional and organized office environment.

Requirements

• Proven experience as an Administrative Coordinator, Administrative Assistant, or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving.
• Discretion in handling confidential information.
• Experience in a consultancy or professional services environment is preferred.
• A relevant administrative qualification is an advantage.

Benefits

• Our client offers a competitive salary, comprehensive benefits package including medical aid and a provident fund, and opportunities for professional development.
• Employees will benefit from a collaborative and dynamic work environment.
• This hybrid position offers a blend of office-based collaboration and remote flexibility.
• Join a leading consultancy firm in the heart of Sandton, Gauteng and build a successful career.