Administrative Operations Specialist

Placements24; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary reflecting опыт

Stable office environment

Growth opportunities

Access to facilities and resources

Collaborative team setting

Job summary

Placements24 in Pretoria seeks an Administrative Operations Specialist to join our on-site team. You will handle a broad range of admin tasks, support department needs, manage office resources, and ensure efficient workflows, contributing to a structured, professional office environment.

The ideal candidate is detail-oriented with strong organizational and communication skills, proficient in MS Office, able to multitask, maintain confidentiality, and work both independently and as part of a team

Qualifications

• Experience in administrative or operations support.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office required.
• Strong written and verbal communication.
• Independent and team-oriented.
• Detail-oriented with discretion for confidential information.
• Familiarity with office management software is a plus.
• Based in or willing to relocate to Pretoria.

Responsibilities

• Oversee day-to-day office operations and maintain an organized workspace.
• Manage executive calendars, appointments, and meetings.
• Prepare and edit documents, reports, and correspondence.
• Serve as primary contact for inquiries via phone and email.
• Maintain company records, databases, and filing systems with accuracy.
• Coordinate staff travel arrangements (flights, accommodation, itineraries).
• Manage office supplies, procurement, and vendor relationships.
• Assist with budget tracking, invoicing, and expenses.
• Support implementation of new administrative procedures and systems.
• Ensure a well-maintained office environment.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving

Teamwork

Tools

Microsoft Office Suite

Office management software

Job description

About the Role

Our client is seeking a dedicated Administrative Operations Specialist to join their team based in Pretoria . This is an on-site position, offering a stable and structured work environment where you will be integral to the smooth functioning of daily operations. You will be responsible for a wide range of administrative tasks, supporting departmental needs, managing office resources, and ensuring efficient workflows. This role is perfect for a detail-oriented individual with strong organizational skills and a proactive mindset, who thrives in a dynamic office setting. Our client is committed to fostering a professional atmosphere where efficiency and accuracy are paramount. You will have the opportunity to contribute significantly to the company's success by maintaining order and providing essential support to colleagues and management. This role requires a candidate who is present in the office to facilitate direct interaction and oversee physical office resources effectively.

Key Responsibilities

• Oversee and manage day-to-day office operations, ensuring a productive and organized workspace.
• Manage executive calendars, schedule appointments, and coordinate meetings, both internal and external.
• Prepare and edit official documents, reports, presentations, and correspondence.
• Act as a primary point of contact for internal and external inquiries, managing phone calls and emails efficiently.
• Maintain and update company records, databases, and filing systems with high accuracy.
• Coordinate travel arrangements for staff, including flights, accommodation, and itineraries.
• Manage office supplies inventory, procurement, and vendor relationships.
• Assist with budget tracking, invoice processing, and expense reporting.
• Support the implementation of new administrative procedures and systems.
• Ensure the office environment is well-maintained and conducive to productivity.

Requirements

• Previous experience in an administrative or operations support role is essential.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team within an office environment.
• A proactive and problem-solving attitude.
• High level of attention to detail and accuracy.
• Discretion when handling confidential information.
• Familiarity with office management software is advantageous.
• Must be based in or willing to relocate to Pretoria .

Benefits

• Competitive salary reflecting experience and skills.
• Opportunity to work within a stable and professional office environment.
• Potential for growth and development within the company.
• Access to company facilities and resources.
• Collaborative team setting.