Senior Administrative Assistant

Placements24; Soweto; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Job summary

Placements24 in Soweto, Gauteng, seeks a highly organized Senior Administrative Assistant to support senior management and maintain efficient office operations. You will manage complex calendars, prepare documents, and coordinate travel while handling confidential information with discretion.

The role requires excellent organizational skills, strong communication, and the ability to work independently within a fast-paced team environment.

Qualifications

• Proven experience as an Administrative Assistant, preferably in a senior capacity.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office and related office software.

Responsibilities

• Manage and coordinate executive calendars, meetings, and travel.
• Prepare, edit, and format correspondence and presentations.
• Organize physical and digital filing systems for easy retrieval.
• Serve as primary contact for inquiries and coordinate vendor relationships.
• Support events and onboarding processes; handle confidential information.

Skills

Senior admin experience

Organizational skills

Time management

Communication skills

Attention to detail

Discretion

Independence

Virtual meetings

Tools

Microsoft Office

Job description

About the Role

Our client, a dynamic and rapidly growing organization within the service industry, is seeking a highly organized and proactive Senior Administrative Assistant to join their bustling team in Soweto, Gauteng. This role is crucial in ensuring the smooth day-to-day operations of the office. The successful candidate will provide comprehensive administrative support to senior management and contribute to a positive and efficient working environment. This position offers a fantastic opportunity to be an integral part of a forward-thinking company that values dedication and meticulous attention to detail. We are looking for an individual who can anticipate needs, manage multiple priorities effectively, and maintain a high level of professionalism at all times.

Key Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and speed.
• Organize and maintain physical and digital filing systems for efficient retrieval of information.
• Serve as the primary point of contact for internal and external inquiries, directing them appropriately and responding with courtesy.
• Coordinate office logistics, including managing supplies, equipment, and vendor relationships.
• Assist in the planning and execution of company events and meetings.
• Handle confidential information with the utmost discretion and integrity.
• Provide general administrative support to the team, including data entry and document management.
• Support onboarding processes for new team members.

Requirements

• Proven experience as an Administrative Assistant or in a similar role, preferably in a senior capacity.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and confidentiality are paramount.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Familiarity with office management systems.

Benefits

• Our client values its employees and offers a competitive compensation package. Benefits include comprehensive health insurance, paid time off, opportunities for professional development and training, and a supportive work environment. This role also offers the potential for career advancement within the organization. Employees will also have access to state-of-the-art office facilities. We believe in fostering a culture of growth and collaboration, making this an excellent place to build your career in Soweto, Gauteng.