Senior Administrative Assistant - Pietermaritzburg Office

Placements24; Pietermaritzburg; Ibrido; ZAR 240.000 - 360.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid work model

Professional development opportunities

Career advancement potential

Team collaboration culture

Bonuses

Descrizione del lavoro

Placements24, a reputable organization, seeks a highly organized Senior Administrative Assistant to join their Pietermaritzburg team. The role offers a Hybrid work arrangement, blending office-based collaboration with remote work flexibility.

The successful candidate will support a busy team and help ensure efficient administrative operations in a fast-paced environment. Requirements include 3–5 years in administrative support, proficiency in MS Office, and a relevant qualification preferred.

Competenze

• Minimum 3–5 years of proven experience in administrative support, preferably as a Senior Administrative Assistant.
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Proficiency in Word, Excel, PowerPoint, Outlook and other office software.

Mansioni

• Provide comprehensive administrative support to management and staff, including scheduling appointments, managing calendars, and coordinating meetings.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Manage incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
• Organize and maintain filing systems, ensuring easy retrieval of information.
• Assist with travel arrangements, including booking flights, accommodations, and local transportation.
• Coordinate office supplies, equipment, and vendor relationships, ensuring operational efficiency.
• Handle confidential information with discretion and integrity.
• Support event planning and execution for internal and external meetings or functions.
• Act as a primary point of contact for internal and external stakeholders, providing a high level of service.
• Assist with onboarding new team members, providing necessary administrative setup and information.

Conoscenze

Organizational skills

Time management

MS Office proficiency

Written and verbal communication

Discretion

Proactive approach

Formazione

Relevant qualification in administration or related field

Strumenti

Microsoft Office Suite

Descrizione del lavoro

About the Role

Our client, a reputable organization, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in Pietermaritzburg, KwaZulu-Natal. This pivotal role offers a Hybrid work arrangement, blending office-based collaboration with the flexibility of remote work. The successful candidate will be instrumental in ensuring the smooth and efficient operation of the administrative functions, supporting a team of dedicated professionals. This is an excellent opportunity for an experienced administrative professional looking to take on more responsibility and contribute to a thriving work environment. We are looking for an individual who possesses exceptional attention to detail, strong interpersonal skills, and a commitment to excellence in all aspects of their work. The ideal candidate will thrive in a fast-paced setting and be adept at managing multiple priorities simultaneously, ensuring all tasks are completed accurately and on time.

Key Responsibilities

• Provide comprehensive administrative support to management and staff, including scheduling appointments, managing calendars, and coordinating meetings.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Manage incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
• Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
• Assist with travel arrangements, including booking flights, accommodations, and local transportation.
• Coordinate office supplies, equipment, and vendor relationships, ensuring operational efficiency.
• Handle confidential information with the utmost discretion and integrity.
• Support event planning and execution for internal and external meetings or functions.
• Act as a primary point of contact for internal and external stakeholders, providing a high level of service.
• Assist with onboarding new team members, providing necessary administrative setup and information.

Requirements

• A minimum of 3-5 years of proven experience in an administrative support role, preferably as a Senior Administrative Assistant.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Strong written and verbal communication skills, with impeccable grammar and spelling.
• Discretion and the ability to handle sensitive information with confidentiality.
• Proactive approach with a keen eye for detail and problem-solving abilities.
• Ability to work independently and as part of a team, adapting to changing priorities.
• Experience in a Hybrid work environment is advantageous.
• A relevant qualification in administration or a related field is preferred.
• Must be legally authorized to work in South Africa and reside within commuting distance of Pietermaritzburg.

Benefits

• Competitive annual salary commensurate with experience.
• Hybrid work model offering a balance between office and remote work.
• Opportunities for professional development and career advancement within a growing organization.
• A supportive and collaborative work environment.
• Access to company-provided resources and tools to facilitate efficient work.
• Contribution to a dynamic team environment focused on achieving organizational goals.
• Potential for performance-based bonuses.