Senior Administrative Assistant - WhatJobs Direct

Placements24; Pietermaritzburg; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work arrangement

Health benefits

Professional development

Generous leave

Job summary

Placements24 in Pietermaritzburg is seeking a highly organized Senior Administrative Assistant to support the executive team and operations. The role blends in-office collaboration with remote flexibility to suit a balanced work arrangement.

The successful candidate will manage calendars, prepare documents, coordinate meetings and travel, handle filing, onboarding, invoices, and events while maintaining confidentiality and delivering high-quality administrative support in a fast-paced

Qualifications

• Proven experience as Administrative/Executive Assistant in professional services preferred.
• Excellent written and verbal English communication.
• Strong organizational and time-management abilities.
• Discretion and professionalism with confidential information.
• Proactive attitude and ability to work with minimal supervision.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for senior management.
• Prepare and edit correspondence, reports, and presentations with accuracy.
• Serve as primary contact for internal and external inquiries.
• Organize physical and digital filing systems for easy retrieval.
• Handle office management, procurement, vendor liaison, and facilities.
• Assist with onboarding of new staff and orientation materials.
• Support company events and workshops, including logistics.
• Process invoices and expense reports per policy.
• Conduct research and compile data for various projects.
• Maintain strict confidentiality of sensitive information.

Skills

Communication

Organizational skills

Time management

Attention to detail

Proactive attitude

Discretion

Tools

Microsoft Office

Job description

About the Role

Our client, a prominent recruitment solutions provider based in Pietermaritzburg, KwaZulu-Natal , is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This role is crucial for ensuring the smooth and efficient operation of the office, providing comprehensive support to the management and operational staff. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. This is an excellent opportunity to contribute to a leading company within the recruitment industry and grow your career in a supportive setting. The position offers a blend of in-office collaboration and remote flexibility, making it an ideal choice for professionals seeking work-life balance in Pietermaritzburg .

Key Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior management.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Serve as the primary point of contact for internal and external inquiries, directing them to the appropriate personnel or department.
• Organize and maintain physical and digital filing systems, ensuring easy retrieval of important information.
• Handle office management duties, including supply procurement, vendor liaison, and facility maintenance coordination.
• Assist with the onboarding process for new employees, preparing necessary documentation and orientation materials.
• Provide support for company events, meetings, and workshops, including logistics and coordination.
• Process invoices and expense reports, ensuring compliance with company policies and procedures.
• Conduct research and compile data for various projects as requested by management.
• Maintain a high level of confidentiality regarding sensitive company information.

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably within the recruitment or professional services sector.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other office productivity tools.
• Excellent written and verbal communication skills, with a strong command of English.
• Exceptional organizational and time-management abilities, with the capacity to prioritize tasks effectively.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• A proactive attitude with a commitment to delivering high-quality work.
• Discretion and professionalism in handling confidential information.
• Familiarity with modern office management practices and procedures.
• A positive and professional demeanor, with strong interpersonal skills.
• Ability to adapt to changing priorities and work effectively under pressure.

Benefits

• Our client offers a competitive salary package, comprehensive health benefits, opportunities for professional development, and a supportive work environment.
• Employees will enjoy a hybrid work arrangement, offering flexibility to balance work and personal life.
• Generous leave policies and performance-based incentives are also part of the attractive benefits offered.