Lead Administrative Assistant

Placements24; Soweto; On-site; ZAR 360,000 - 540,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Professional development

Job summary

Placements24 is seeking a Lead Administrative Assistant in Soweto to oversee and direct administrative functions. You will lead a team, manage complex calendars, coordinate executive meetings and travel, and implement improved workflows to boost productivity.

The role requires strong leadership, organizational, and communication skills, with a focus on discretion and professional interaction across staff and partners. This is a full-time, on-site position in South Africa.

Qualifications

• Minimum of 5 years of experience as an Administrative Assistant, with at least 2 years in a lead or supervisory role.
• Proven leadership and team management skills.
• Excellent organizational, planning, and multitasking abilities.
• Strong communication, interpersonal, and problem-solving skills.
• Experience in process improvement and administrative system implementation.

Responsibilities

• Lead, train, and mentor a team of administrative staff and support staff.
• Oversee daily office operations, ensuring efficiency, organization, and adherence to company policies.
• Manage complex calendars and coordinate executive-level meetings and travel arrangements.
• Develop and implement improved administrative procedures and workflows.
• Act as a primary point of contact for staff, visitors, and external partners, ensuring professional interaction.
• Manage office supplies, equipment, and vendor relationships.
• Handle sensitive and confidential information with the utmost discretion.

Skills

Leadership

Team management

MS Office

Calendar management

Communication

Process improvement

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking an experienced and proactive Lead Administrative Assistant to oversee and direct administrative functions within their busy office in Soweto . This leadership role involves guiding a team of administrative staff, ensuring the efficient execution of daily operations, and implementing best practices to enhance productivity. You will be responsible for managing complex schedules, coordinating high-level meetings, and ensuring the smooth functioning of the office environment. The ideal candidate is a seasoned professional with strong leadership skills and a comprehensive understanding of administrative management. This position is vital for maintaining organizational efficiency and supporting strategic goals.

Key Responsibilities

• Lead, train, and mentor a team of administrative assistants and support staff.
• Oversee daily office operations, ensuring efficiency, organization, and adherence to company policies.
• Manage complex calendars and coordinate executive-level meetings and travel arrangements.
• Develop and implement improved administrative procedures and workflows.
• Act as a primary point of contact for staff, visitors, and external partners, ensuring professional interaction.
• Manage office supplies, equipment, and vendor relationships.
• Handle sensitive and confidential information with the utmost discretion.

Requirements

• Minimum of 5 years of experience as an Administrative Assistant, with at least 2 years in a lead or supervisory role.
• Proven leadership and team management skills.
• Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, planning, and multitasking abilities.
• Strong communication, interpersonal, and problem-solving skills.
• Experience in process improvement and administrative system implementation.

Benefits

• Competitive annual salary and potential for performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Retirement plan with employer contributions.
• Paid time off and opportunities for professional development.
• A dynamic work environment with opportunities for leadership.