Senior Administrative Assistant

Placements24; KwaZulu-Natal; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Placements24 is seeking a highly organized Senior Administrative Assistant in Pietermaritzburg to ensure smooth daily operations. The role requires strong attention to detail, the ability to multitask, and a proactive mindset within a supportive environment.

The ideal candidate will have 5+ years of administrative experience, excellent English communication, and proficiency in Microsoft Office. This position offers growth within a reputable company and a competitive salary package.

Qualifications

• Minimum 5 years in administrative or executive assistant roles.
• Strong written and verbal English communication.
• Proven organizational and time management abilities.
• Discretion and confidentiality with sensitive information.

Responsibilities

• Manage and maintain executive calendars, appointments, meetings, and travel.
• Prepare, proofread, and edit documents with high accuracy.
• Coordinate internal and external meetings, including logistics and minute-taking.
• Handle mail, emails, and calls; direct inquiries appropriately.

Skills

English proficiency

Time management

Discretion & confidentiality

Independent & team worker

Education

Tertiary qualification in administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a leading firm in the **Pietermaritzburg** business landscape, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This role is pivotal in ensuring the smooth and efficient operation of daily administrative functions. The ideal candidate will possess a strong work ethic, exceptional attention to detail, and the ability to manage multiple tasks concurrently. This position offers a fantastic opportunity to contribute to a well-established organization and grow within a supportive environment.

Key Responsibilities

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate and organize internal and external meetings, including logistics, minute-taking, and follow-up actions.
• Handle incoming and outgoing mail, emails, and phone calls, directing inquiries appropriately.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
• Assist with budget management, processing invoices, and tracking expenses.
• Provide general administrative support to the team, including data entry, research, and document management.
• Act as a primary point of contact for visitors and clients, ensuring a professional and welcoming reception.

Requirements

• A minimum of 5 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy.
• Excellent written and verbal communication skills, with a strong command of English.
• Exceptional organizational and time-management abilities, with a proven track record of meeting deadlines.
• High level of discretion and confidentiality when handling sensitive information.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• Experience in **Pietermaritzburg** business operations is advantageous.
• A relevant tertiary qualification in administration or a related field is preferred.

Benefits

• Competitive salary package commensurate with experience.
• Opportunities for professional development and career advancement within a reputable company.
• A supportive and collaborative work environment.
• Contribution to the vibrant business community of **Pietermaritzburg**.
• Access to modern office facilities and resources.