Executive Administrative Assistant to Director

Placements24; Pietermaritzburg; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Collaborative environment

Job summary

Placements24 is seeking an Executive Administrative Assistant to provide comprehensive support to a Director in Pietermaritzburg. The role focuses on coordinating calendars, handling correspondence, and managing complex travel arrangements with discretion and professionalism.

The successful candidate will be highly organized, proactive, with excellent English written and verbal communication, and the ability to liaise with internal teams and external partners to drive efficiency and strategic

Qualifications

• Proven experience as Executive Administrative Assistant or similar senior admin role.
• Excellent organizational and time management skills.
• Excellent written and verbal English communication.
• Proficiency in Microsoft Office and admin software.
• Discretion and handling confidential information.
• Ability to manage complex travel and events.

Responsibilities

• Manage and maintain the Director's complex calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, responding independently when appropriate or referring to the Director.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents to ensure accuracy and professionalism.
• Coordinate travel logistics, including flight bookings, accommodation, and ground transportation, ensuring all arrangements are efficient and cost-effective.
• Organize and manage events, conferences, and team meetings, including venue selection, catering, and logistical planning.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a liaison between the Director and other departments, clients, and external partners.
• Conduct research and compile information for various projects and initiatives as requested by the Director.
• Process expense reports and manage departmental budgets for office supplies and related expenses.
• Maintain organized filing systems, both physical and digital, for easy retrieval of information.

Skills

Executive support

Organizational skills

Communication skills

Discretion

Calendar management

Travel coordination

Event planning

Problem solving

Independent work

Attention to detail

Education

Office administration qualification

Tools

Microsoft Office

Job description

About the Role

Our client, a leading professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to one of their key Directors in Pietermaritzburg . This role is crucial for ensuring the smooth operation of the Director's office and supporting strategic initiatives. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and demonstrate a high level of professionalism and discretion. You will be the central point of contact for various internal and external stakeholders, managing schedules, correspondence, and complex travel arrangements. This position offers a fantastic opportunity to work within a dynamic environment and contribute to the success of a high-performing executive team. We are looking for an individual who is eager to grow and take on new challenges within a supportive corporate structure. The successful applicant will be instrumental in managing the day-to-day administrative functions, allowing the Director to focus on core strategic objectives. This role requires a forward-thinking individual capable of anticipating needs and proactively addressing potential issues. Our client values efficiency and accuracy, and this role is central to maintaining those standards.

Key Responsibilities

• Manage and maintain the Director's complex calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, responding independently when appropriate or referring to the Director.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents to ensure accuracy and professionalism.
• Coordinate travel logistics, including flight bookings, accommodation, and ground transportation, ensuring all arrangements are efficient and cost-effective.
• Organize and manage events, conferences, and team meetings, including venue selection, catering, and logistical planning.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a liaison between the Director and other departments, clients, and external partners.
• Conduct research and compile information for various projects and initiatives as requested by the Director.
• Process expense reports and manage departmental budgets for office supplies and related expenses.
• Maintain organized filing systems, both physical and digital, for easy retrieval of information.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role, preferably supporting at Director level.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
• Excellent written and verbal communication skills, with a strong command of English grammar and professional etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Demonstrated ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Experience in coordinating complex travel arrangements and event planning.
• A proactive and adaptable approach to work, with a keen eye for detail.
• Experience working in the Pietermaritzburg area or understanding of the local business landscape is advantageous.
• A relevant qualification in Office Management or Administration is a plus.

Benefits

• Competitive salary commensurate with experience.
• Opportunity to work with a highly respected firm and gain exposure to executive-level operations.
• Potential for professional development and growth within the company.
• A supportive and collaborative work environment.
• Contribution to significant strategic projects.
• Access to modern office facilities.