Executive Assistant to Senior Management

Placements24; KwaZulu-Natal; Hybrid; ZAR 300,000 - 540,000; Full time

Benefits offered by this job

Provident fund

Medical aid

Hybrid work arrangement

Professional development opportunities

Modern office in Pietermaritzburg

Job summary

Placements24 in Pietermaritzburg is seeking an organized Executive Assistant to support the senior management team. You will manage calendars, travel, correspondence, and key reporting with discretion and professionalism.

This hybrid role combines in-office collaboration with remote flexibility, offering exposure to strategic decision-making in a dynamic KwaZulu-Natal business landscape. Ideal candidates will demonstrate proactive initiative, strong communication, and the ability to multitask in

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Excellent organizational and time management skills in a demanding environment.
• Strong written and verbal communication with attention to detail.
• Proficiency in Microsoft Office Suite and other office software.
• Discretion and professionalism in handling sensitive information.

Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for senior executives with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, directing them to the appropriate parties.
• Coordinate and plan executive meetings, including agenda preparation, minute-taking, and distribution of action items.
• Handle confidential information with the utmost discretion and integrity.
• Conduct research and prepare briefings for executives on various topics as required.
• Manage travel logistics, including booking flights, accommodation, and ground transportation, ensuring all arrangements are cost-effective and efficient.
• Provide administrative support for special projects and initiatives as assigned by senior management.
• Liaise with internal departments and external stakeholders on behalf of the executives.

Skills

Calendar management

Executive support

Travel coordination

Communication skills

Discretion

Education

Administrative qualification

Tools

Microsoft Office

Job description

About the Role

Our client, a dynamic and forward-thinking organization based in the heart of Pietermaritzburg, KwaZulu-Natal, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their senior management team. This is a crucial role that demands exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be instrumental in ensuring the smooth operation of executive functions, acting as a gatekeeper and a trusted liaison. This position offers a unique opportunity to work closely with leadership and gain exposure to strategic decision-making within the company. You will be an integral part of a team dedicated to excellence and innovation in the **Pietermaritzburg** business landscape. The role involves a hybrid work model, allowing for a blend of in-office collaboration and remote flexibility, fostering a productive work-life balance.

Key Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for senior executives with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, directing them to the appropriate parties.
• Coordinate and plan executive meetings, including agenda preparation, minute-taking, and distribution of action items.
• Handle confidential information with the utmost discretion and integrity.
• Conduct research and prepare briefings for executives on various topics as required.
• Manage travel logistics, including booking flights, accommodation, and ground transportation, ensuring all arrangements are cost-effective and efficient.
• Provide administrative support for special projects and initiatives as assigned by senior management.
• Liaise with internal departments and external stakeholders on behalf of the executives.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative support role, ideally supporting senior management.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a demanding environment.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Strong interpersonal skills and the ability to build rapport with individuals at all levels.
• Discretion and a high level of professionalism in handling sensitive information.
• Ability to work independently and proactively, anticipating needs and taking initiative.
• A relevant qualification in administration or a related field is advantageous.
• Familiarity with the **Pietermaritzburg** business environment is a plus.

Benefits

• Competitive annual salary package commensurate with experience and skills.
• Opportunity to work in a supportive and dynamic corporate environment.
• Hybrid work arrangement promoting work-life balance.
• Access to professional development and training opportunities.
• Contribution to a provident fund and medical aid scheme.
• Modern office facilities located centrally in **Pietermaritzburg**.