Executive Administrative Assistant for Leading Firm

Placements24; KwaZulu-Natal; On-site; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Career advancement

Office in Pietermaritzburg

Supportive team

Strong reputation

Job summary

Placements24 in Pietermaritzburg is seeking an Executive Administrative Assistant to provide comprehensive support to senior management. The role requires meticulous organization, discretion, and the ability to handle multiple priorities in a fast-paced environment.

You will manage calendars, coordinate meetings, prepare documents, and assist with special projects while maintaining confidentiality and professionalism in all interactions.

Qualifications

• Proven experience as an Executive Administrative Assistant or similar senior administrative role.
• Excellent organizational and time management skills.
• Discretion and professionalism when handling confidential information.
• Ability to work independently and as part of a team, with initiative.

Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
• Coordinate and schedule meetings, conferences, and appointments, ensuring all logistical requirements are met.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Manage and maintain executive filing systems, both physical and digital, ensuring easy retrieval of information.
• Act as a primary point of contact for internal and external stakeholders, screening and directing communications appropriately.
• Assist with the planning and execution of special projects and events as assigned.
• Conduct research and compile data to support executive decision-making.
• Handle sensitive and confidential information with discretion and professionalism.

Skills

Calendar management

Travel arrangements

Expense reporting

Meeting coordination

Document editing

Discretion

Excellent communication

Microsoft Office proficiency

Independent work

Education

High school diploma

Administration qualification

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a prominent and dynamic organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in their Pietermaritzburg office. This pivotal role is crucial for ensuring the smooth and efficient operation of executive functions, requiring a meticulous attention to detail and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a polished professional with excellent communication skills and a discreet demeanor, capable of handling confidential information with the utmost integrity. This position offers an exciting opportunity to contribute to the success of a reputable company and to develop your administrative career within a supportive team. We are committed to fostering a positive work environment where dedication and expertise are recognized and valued, making this a truly rewarding career move for the right individual.

Key Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
• Coordinate and schedule meetings, conferences, and appointments, ensuring all logistical requirements are met.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Manage and maintain executive filing systems, both physical and digital, ensuring easy retrieval of information.
• Act as a primary point of contact for internal and external stakeholders, screening and directing communications appropriately.
• Assist with the planning and execution of special projects and events as assigned.
• Conduct research and compile data to support executive decision-making.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Exceptional written and verbal communication skills.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• High school diploma or equivalent; further qualifications in administration are a plus.
• Discretion and a professional attitude when handling confidential information.
• Familiarity with the business landscape in KwaZulu-Natal is advantageous.

Benefits

• Competitive salary package commensurate with experience and qualifications.
• Opportunity to work in a dynamic and professional environment within Pietermaritzburg.
• Access to professional development and training programs.
• Potential for career advancement within the organization.
• Exposure to high-level strategic discussions and business operations.
• A supportive team environment that values collaboration and mutual respect.
• Contribution to a company with a strong reputation and commitment to excellence.