Executive Assistant to Senior Management

Placements24; Pietermaritzburg; Hybrid; ZAR 350,000 - 650,000; Full time

Benefits offered by this job

Hybrid work

Provident fund

Medical aid

Professional development

Central Pietermaritzburg office

Job summary

Placements24 in Pietermaritzburg is seeking an Executive Assistant to provide high-level support to senior management. The role combines in-office collaboration with remote flexibility, demanding exceptional organizational skills and discretion.

You will manage calendars, coordinate travel, prepare reports and presentations, screen communications, and liaise with internal teams and external partners. A proactive, independent work style and a relevant admin qualification are preferred.

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time management skills with the ability to multitask.
• Excellent written and verbal communication with attention to detail and accuracy.
• Discretion and a high level of professionalism with sensitive information.
• Ability to work independently and take initiative.

Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for senior executives.
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy.
• Screen and prioritize incoming communications and route to the appropriate parties.
• Coordinate and plan executive meetings, including agenda preparation and minute-taking.
• Handle confidential information with discretion and integrity.
• Conduct research and prepare briefings for executives as required.
• Liaise with internal departments and external stakeholders on behalf of the executives.

Skills

Organizational skills

Time management

Communication

Discretion

Multitasking

Proactivity

Independent work

Stakeholder liaison

Education

Administration qualification

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Job description

About the Role

Our client, a dynamic and forward-thinking organization based in the heart of Pietermaritzburg, KwaZulu-Natal, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their senior management team. This is a crucial role that demands exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be instrumental in ensuring the smooth operation of executive functions, acting as a gatekeeper and a trusted liaison. This position offers a unique opportunity to work closely with leadership and gain exposure to strategic decision-making within the company. You will be an integral part of a team dedicated to excellence and innovation in the Pietermaritzburg business landscape. The role involves a hybrid work model, allowing for a blend of in-office collaboration and remote flexibility, fostering a productive work-life balance.

Key Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for senior executives with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, directing them to the appropriate parties.
• Coordinate and plan executive meetings, including agenda preparation, minute-taking, and distribution of action items.
• Handle confidential information with the utmost discretion and integrity.
• Conduct research and prepare briefings for executives on various topics as required.
• Manage travel logistics, including booking flights, accommodation, and ground transportation, ensuring all arrangements are cost-effective and efficient.
• Provide administrative support for special projects and initiatives as assigned by senior management.
• Liaise with internal departments and external stakeholders on behalf of the executives.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative support role, ideally supporting senior management.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a demanding environment.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Strong interpersonal skills and the ability to build rapport with individuals at all levels.
• Discretion and a high level of professionalism in handling sensitive information.
• Ability to work independently and proactively, anticipating needs and taking initiative.
• A relevant qualification in administration or a related field is advantageous.
• Familiarity with the Pietermaritzburg business environment is a plus.

Benefits

• Competitive annual salary package commensurate with experience and skills.
• Opportunity to work in a supportive and dynamic corporate environment.
• Hybrid work arrangement promoting work-life balance.
• Access to professional development and training opportunities.
• Contribution to a provident fund and medical aid scheme.
• Modern office facilities located centrally in Pietermaritzburg.