Administrative Assistant - Dynamic Support Specialist

Placements24; Pietermaritzburg; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Professional development and training

Supportive work environment

Career advancement opportunities

Job summary

Placements24 in Pietermaritzburg is seeking a highly organized Administrative Assistant to support day-to-day office operations. The role involves managing correspondence, scheduling, and coordinating meetings across departments in a hybrid work setting.

The ideal candidate will have strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently while maintaining confidentiality.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Discretion and confidentiality in handling sensitive information.
• A proactive approach to problem-solving and a keen eye for detail.
• High school diploma or equivalent; further qualifications will be an advantage.
• Familiarity with office management systems and procedures.
• Must be eligible to work in South Africa and comfortable with a hybrid work model in Pietermaritzburg.

Responsibilities

• Providing comprehensive administrative support, including managing correspondence, scheduling appointments, and coordinating meetings for management and staff.
• Maintaining and organizing physical and digital filing systems to ensure easy accessibility and retrieval of important documents.
• Preparing reports, presentations, and other documents as required, ensuring accuracy and clarity.
• Managing office supplies inventory, placing orders, and ensuring the efficient use of resources.
• Assisting with travel arrangements, including booking flights, accommodation, and creating itineraries.
• Acting as a point of contact for internal and external stakeholders, addressing inquiries professionally and efficiently.
• Supporting event planning and coordination for company meetings, workshops, and social gatherings.
• Undertaking general office duties such as photocopying, scanning, and data entry.
• Ensuring the reception area is tidy and presentable.
• Contributing to team efforts by accomplishing related results as needed.

Skills

Organizational skills

Time management

Microsoft Office

Written and verbal communication

Teamwork

Education

High school diploma

Tools

MS Office Suite

Job description

About the Role

Our client, a reputable organization in Pietermaritzburg , is seeking a highly organized and proactive Administrative Assistant to join their thriving team. This role is pivotal in ensuring the smooth day-to-day operations of the office, providing comprehensive administrative support to various departments. The ideal candidate will possess exceptional attention to detail, excellent communication skills, and a strong work ethic. This is an exciting opportunity to contribute to a dynamic environment and gain valuable experience in a key support function. We are looking for a motivated individual who can manage multiple tasks efficiently and maintain a high level of professionalism at all times. The position is based in Pietermaritzburg , KwaZulu-Natal, offering a hybrid work arrangement that balances workplace collaboration with personal flexibility. You will be an integral part of a supportive team, contributing to the overall success of the organization through your dedicated administrative contributions.

Key Responsibilities

• Providing comprehensive administrative support, including managing correspondence, scheduling appointments, and coordinating meetings for management and staff.
• Maintaining and organizing physical and digital filing systems to ensure easy accessibility and retrieval of important documents.
• Preparing reports, presentations, and other documents as required, ensuring accuracy and clarity.
• Managing office supplies inventory, placing orders, and ensuring the efficient use of resources.
• Assisting with travel arrangements, including booking flights, accommodation, and creating itineraries.
• Acting as a point of contact for internal and external stakeholders, addressing inquiries professionally and efficiently.
• Supporting event planning and coordination for company meetings, workshops, and social gatherings.
• Undertaking general office duties such as photocopying, scanning, and data entry.
• Ensuring the reception area is tidy and presentable.
• Contributing to team efforts by accomplishing related results as needed.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Discretion and confidentiality in handling sensitive information.
• A proactive approach to problem-solving and a keen eye for detail.
• High school diploma or equivalent; further qualifications will be an advantage.
• Familiarity with office management systems and procedures.
• Must be eligible to work in South Africa and comfortable with a hybrid work model in Pietermaritzburg .

Benefits

• Competitive salary package commensurate with experience.
• Hybrid work model offering a blend of office and remote work flexibility.
• Opportunities for professional development and training.
• A supportive and collaborative work environment in Pietermaritzburg .
• Contribution to a stable and growing organization.
• Access to company resources and facilities.
• Potential for career advancement within the company.