Saica/Saipa Trainees – Cape Town

Shift Pursuit (South Africa); Cape Town; In loco; ZAR 420.000 - 640.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary package

Health insurance and retirement fund

Descrizione del lavoro

Shift Pursuit (South Africa) seeks an experienced Executive Administrative Assistant to support C-suite executives in Cape Town. You will manage calendars, communication, and document preparation in a fast-paced, confidential environment.

The role requires impeccable organization, proactive thinking, and discretion to uphold leadership efficiency. The ideal candidate has 5+ years in executive support, strong MS Office skills, and excellent communication.

Competenze

• Minimum 5 years of executive support experience.
• Experience supporting C‑suite executives.
• Proficient in MS Office and video conferencing.
• Excellent written and verbal communication skills.
• Discretion and professionalism with confidential information.
• Ability to manage multiple priorities and meet deadlines.
• Based in Cape Town or willing to relocate to Cape Town.
• Bachelor's degree in Business Administration or related field preferred.

Mansioni

• Proactively manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements across different time zones.
• Handle all incoming and outgoing communication, including emails, phone calls, and correspondence, with a professional and timely response.
• Prepare, format, and proofread a variety of documents such as reports, presentations, memos, and meeting minutes.
• Organize and manage logistics for executive meetings, conferences, and events, including venue selection, catering, and agenda preparation.
• Serve as a key liaison between executives and internal/external stakeholders, ensuring smooth communication flow.
• Maintain meticulous digital and physical filing systems for easy retrieval of information.
• Process expense reports, manage invoices, and assist with budget‑related administrative tasks.
• Conduct research and gather information as required by executives.
• Assist with ad‑hoc projects and administrative duties as assigned.
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information.

Conoscenze

Strong organizational skills

Attention to detail

Problem-solving

Discretion and integrity

Communication skills

Independent work

Team collaboration

Formazione

Bachelor's degree in Business Administration

Strumenti

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Video conferencing tools

Descrizione del lavoro

Our client, a thriving financial services firm in the heart of Cape Town, is seeking an experienced and highly professional Executive Administrative Assistant. This demanding role is crucial for supporting C‑suite executives, ensuring their daily operations are managed with utmost efficiency and precision. The ideal candidate will possess impeccable organizational skills, a proactive mindset, and the ability to anticipate needs. You will be privy to confidential information and will be expected to maintain the highest standards of discretion. This position offers a unique opportunity to work closely with leadership in a fast‑paced, dynamic environment within the beautiful city of Western Cape, contributing directly to the company's strategic objectives.

Key Responsibilities

• Proactively manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements across different time zones.
• Handle all incoming and outgoing communication, including emails, phone calls, and correspondence, with a professional and timely response.
• Prepare, format, and proofread a variety of documents such as reports, presentations, memos, and meeting minutes.
• Organize and manage logistics for executive meetings, conferences, and events, including venue selection, catering, and agenda preparation.
• Serve as a key liaison between executives and internal/external stakeholders, ensuring smooth communication flow.
• Maintain meticulous digital and physical filing systems for easy retrieval of information.
• Process expense reports, manage invoices, and assist with budget‑related administrative tasks.
• Conduct research and gather information as required by executives.
• Assist with ad‑hoc projects and administrative duties as assigned.
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information.

Requirements

• Minimum of 5 years of experience in an Executive Administrative Assistant role, preferably supporting C‑level executives.
• Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing tools.
• Exceptional organizational abilities, attention to detail, and strong problem‑solving skills.
• Excellent interpersonal and communication skills, both written and verbal.
• Proven ability to manage multiple priorities and meet deadlines in a high‑pressure environment.
• High level of discretion, integrity, and professionalism.
• Ability to work independently and as part of a team.
• Experience in the financial services industry is a significant advantage.
• Must be based in or willing to relocate to Cape Town.
• A tertiary qualification in Business Administration or a related field is highly desirable.

Benefits

• Competitive salary package.
• Comprehensive health insurance and retirement fund contributions.
• Opportunities for professional growth and development.
• Exposure to the dynamic financial sector in Western Cape.
• Modern office environment in a prime Cape Town location.
• Paid annual leave and sick leave.
• Team‑building events and a supportive work culture.