Executive Administrative Assistant

Placements24; George; On-site; ZAR 450,000 - 650,000; Full time

Benefits offered by this job

Competitive salary package

Medical aid and retirement fund

Professional development and training

Dynamic and collaborative work enviro

Generous annual leave

Wellness programs

Advancement opportunities

Work-life balance support

Recognition of contributions

Job summary

Placements24 is seeking an experienced Executive Administrative Assistant to support the senior leadership team in George, Western Cape. The role demands discretion, proactive problem solving, and superb organizational skills as you manage calendars, travel, and communications at the C-suite level.

You will coordinate board meetings, prepare reports and presentations, and liaise with internal and external stakeholders to ensure smooth operation of the executive office.

Qualifications

• Minimum of 5 years in high-level executive support.
• Excellent organization and time management, multitasking in a demanding environment.
• Advanced proficiency in MS Office and collaboration tools.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Manage complex executive calendars and travel arrangements.
• Prepare and edit reports and presentations with precision and clarity.
• Act as liaison between executives and stakeholders, managing communications.
• Coordinate board and executive committee meetings, including minutes and logistics.
• Maintain organized physical and digital filing systems for critical documents.
• Oversee the executive office budget and track expenditures.

Skills

Executive support

Calendar management

Travel coordination

Communication

Education

Diploma or degree in Business Administration

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client is a leading financial services institution located in the heart of George , Western Cape. They are currently looking for a highly competent and motivated Executive Administrative Assistant to provide comprehensive support to their senior executive team. This demanding role requires an individual with exceptional organizational skills, a keen eye for detail, and the ability to manage a broad range of administrative tasks with efficiency and discretion. The successful candidate will act as a crucial point of contact, manage complex scheduling, facilitate communication, and ensure the smooth operation of the executive office. This is a fantastic opportunity for a seasoned administrative professional to make a significant impact within a reputable organization and grow their career in a supportive environment. We are seeking someone who is proactive, resourceful, and committed to maintaining the highest standards of professionalism. The role involves direct interaction with C-suite executives, board members, and key external stakeholders, demanding a sophisticated approach to all duties. The environment is fast-paced, requiring adaptability and excellent problem-solving capabilities. We aim to provide an unparalleled level of support to our leadership team through this position.

Key Responsibilities

• Manage and maintain complex executive calendars, coordinating meetings, appointments, and travel arrangements (flights, accommodation, visas).


• Prepare and edit correspondence, reports, presentations, and other documents with precision and clarity.


• Act as a primary liaison between executives and internal/external stakeholders, managing communications effectively.


• Organize and coordinate board meetings, executive committee meetings, and other high-level gatherings, including logistical arrangements and minute-taking.


• Handle confidential information with the utmost discretion and integrity.


• Manage and oversee the executive office budget, including processing expenses and tracking expenditures.


• Conduct research and gather information as required to support executive decision-making.


• Ensure seamless travel arrangements, including complex international itineraries, ensuring all details are meticulously planned.


• Oversee the efficient flow of information into and out of the executive office.


• Maintain organized filing systems, both physical and digital, for easy access and retrieval of critical documents.


• Proactively anticipate the needs of the executives and take initiative to address them.

Requirements

• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar high-level support role, ideally within the financial services sector in the George region.


• Exceptional organizational and time management skills, with a proven ability to multitask and prioritize in a demanding environment.


• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.


• Superior written and verbal communication skills, with excellent attention to detail and grammar.


• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.


• Strong problem-solving skills and the ability to work independently with minimal supervision.


• Experience in managing complex travel itineraries and coordinating high-profile events.


• A relevant diploma or degree in Business Administration or a related field is highly desirable.


• Familiarity with project management principles is an asset.


• Proactive attitude and a commitment to delivering exceptional support.

Benefits

• This position comes with a competitive salary package, commensurate with experience.


• Comprehensive medical aid and retirement fund benefits are provided.


• Opportunities for professional development and further training are available.


• The company offers a dynamic and collaborative work environment.


• Employees are entitled to generous annual leave and access to employee wellness programs.


• Potential for advancement within the organization exists for outstanding performers.


• We value work-life balance and provide resources to support our staff.


• Our client believes in recognizing and rewarding employee contributions.