Remote Executive Support Specialist

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 320,000 - 520,000; Full time

Benefits offered by this job

Competitive salary package

Fully remote work arrangement

Flexible working hours

Professional development support

Job summary

Placements24 is seeking a Remote Executive Support Specialist to provide high-level administrative support to the executive team from a home office in South Africa.

You will manage complex calendars, arrange travel, prepare documents, screen communications, and coordinate virtual meetings while maintaining strict confidentiality.

This fast-paced, fully remote role requires strong organization, proactive problem-solving, and excellent communication, with flexibility for international coordination.

Qualifications

• Proven experience as an Executive Assistant or similar role, preferably remote.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Self-motivated with ability to work independently.
• Strong problem-solving and research skills.

Responsibilities

• Manage and coordinate complex calendars for multiple executives.
• Arrange travel logistics (domestic and international) including flights and accommodation.
• Prepare, proofread, and edit presentations, reports, and executive correspondence.
• Screen emails and calls, acting as gatekeeper for the executive team.
• Organize virtual meetings with agendas and distribute minutes.
• Handle expense reporting and reconcile corporate credit card statements.
• Maintain confidential files and sensitive information with discretion.
• Conduct research and compile information for projects and meetings.
• Anticipate executive needs and proactively address potential issues.
• Serve as liaison between the executive team and internal/external stakeholders.

Skills

Executive support

Organizational skills

Communication

Time management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Zoom

Slack

Microsoft Teams

Job description

About the Role

Our client, a fast-paced tech incubator, is seeking a highly organized and proactive Remote Executive Support Specialist to provide seamless administrative and operational support to their executive team. This role is entirely remote, allowing you to work from anywhere within Nelspruit or across South Africa. The successful candidate will be instrumental in managing complex schedules, coordinating communication, preparing documents, and ensuring the executives can focus on strategic priorities. This is an exceptional opportunity to contribute to an innovative environment from the convenience of your home office.

Key Responsibilities

• Manage and coordinate complex calendars and schedules for multiple executives.
• Arrange domestic and international travel logistics, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit presentations, reports, and other executive correspondence.
• Screen and prioritize emails and phone calls, acting as a gatekeeper for the executive team.
• Organize and manage virtual meetings, including preparing agendas and distributing minutes.
• Handle expense reporting and reconcile corporate credit card statements.
• Maintain confidential files and sensitive information with the utmost discretion.
• Conduct research and compile information for various projects and meetings.
• Anticipate executive needs and proactively address potential issues.
• Serve as a liaison between the executive team and internal/external stakeholders.

Requirements

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably in a remote capacity.
• Exceptional organizational, time management, and multitasking skills.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Slack, Teams).
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Tech-savvy with a strong understanding of remote work technologies.
• Experience in the technology or startup sector is highly desirable.
• Must possess a reliable internet connection and a dedicated home workspace.
• Must be legally eligible to work in South Africa and connected to the Nelspruit , Mpumalanga region.

Benefits

• Competitive salary package.
• Fully remote work arrangement offering maximum flexibility.
• Opportunity to work in a fast-paced, innovative tech environment.
• Professional development and continuous learning support.
• Contribute to the success of a growing startup.
• Flexible working hours.