Executive Administrative Assistant - Fully Remote

Placements24; Johannesburg; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Health benefits

Learning & development opportunities

Flexible remote work

Job summary

Placements24 is seeking an organized Executive Administrative Assistant to support senior leadership in a fully remote role across South Africa. You will manage calendars, coordinate complex travel, and handle confidential information with discretion while collaborating with diverse teams across time zones.

The role emphasizes proactive problem-solving, strong communication, and the ability to work independently in a home-office setup.

Qualifications

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team in a remote environment.
• Experience in calendar management and travel coordination for senior executives.
• Demonstrated problem-solving abilities and a proactive approach to tasks.
• Comfortable working with diverse teams and stakeholders across different time zones.
• A dedicated home office setup with reliable internet connectivity is essential.

Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Process expense reports and manage invoice submissions for executives.
• Serve as a primary point of contact for internal and external stakeholders, directing inquiries appropriately.
• Organize and prepare materials for board meetings, executive team meetings, and other significant events.
• Conduct research and prepare reports on various topics as requested by executives.
• Maintain organized digital and physical filing systems for easy retrieval of information.
• Assist with special projects and ad-hoc administrative tasks as needed.
• Ensure seamless communication and information flow between executives and other departments.

Skills

Calendar management

Travel coordination

Executive support

Written and verbal communication

Discretion & confidentiality

Remote collaboration

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere within South Africa . You will be an integral part of a dynamic team, ensuring smooth operations and efficient communication across departments. This role requires exceptional attention to detail, strong time management skills, and the ability to handle confidential information with discretion. The ideal candidate is a self-starter, adept at anticipating needs and providing solutions with minimal supervision, making them an invaluable asset to our client's executive functions. Join a forward-thinking organization that values remote work and offers opportunities for professional growth and development while maintaining a strong work-life balance.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Process expense reports and manage invoice submissions for executives.
• Serve as a primary point of contact for internal and external stakeholders, directing inquiries appropriately.
• Organize and prepare materials for board meetings, executive team meetings, and other significant events.
• Conduct research and prepare reports on various topics as requested by executives.
• Maintain organized digital and physical filing systems for easy retrieval of information.
• Assist with special projects and ad-hoc administrative tasks as needed.
• Ensure seamless communication and information flow between executives and other departments.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team in a remote environment.
• Experience in calendar management and travel coordination for senior executives.
• Demonstrated problem-solving abilities and a proactive approach to tasks.
• Comfortable working with diverse teams and stakeholders across different time zones.
• A dedicated home office setup with reliable internet connectivity is essential.

Benefits

Our client offers a competitive compensation package, comprehensive health benefits, and opportunities for continuous learning and professional development. As a fully remote position, you will enjoy the flexibility and autonomy that comes with working from home, along with a supportive team culture.

This role is ideal for an experienced administrative professional seeking to advance their career in a leading organization that embraces modern work practices. Further details regarding specific benefits will be discussed during the interview process.