Remote Executive Administrator

Placements24; Pretoria; Hybrid; ZAR 420,000 - 620,000; Full time

Benefits offered by this job

Remote work setup allowance

Flexible working hours

Retirement annuity

Generous annual leave and sick leave

Job summary

WhatJobs Direct is seeking a highly motivated Remote Executive Administrator to support C-suite leaders. This fully remote role operates within South Africa, coordinating complex calendars, travel, and high-level communications for executives and stakeholders.

The ideal candidate has 7+ years of direct executive support, exceptional organizational skills, discretion, and strong English communication. You will work autonomously with flexible hours, contributing to efficiency and confidentiality

Qualifications

• Minimum of 7 years of executive support experience.
• Proven success in a fully remote work environment.
• Excellent written and verbal English communication.
• Ability to coordinate global travel and expenses.

Responsibilities

• Manage complex calendars for multiple executives.
• Coordinate domestic and international travel arrangements.
• Prepare confidential correspondence, reports, and presentations.
• Act as primary point of contact for communications to executives.
• Organize and facilitate virtual meetings with access for participants.
• Prepare briefing materials for meetings and projects.
• Manage expense reporting and reimbursement processes.
• Maintain organized digital filing systems for critical documents.
• Anticipate executive needs and provide proactive support.
• Handle sensitive information with confidentiality and discretion.

Skills

Executive support

Remote work experience

Time management

Communication skills

Problem solving

Tools

Microsoft Office Suite

Zoom

Teams

Slack

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly motivated and experienced Remote Executive Administrator to provide top-tier support to C-suite executives. This is a fully remote position, offering the flexibility to work from anywhere within South Africa, while supporting a dynamic team headquartered in Pretoria. You will be responsible for managing complex schedules, coordinating global travel, preparing high-level communications, and serving as a key liaison between executives and internal/external stakeholders. This role demands exceptional organizational skills, discretion, and a proactive approach to anticipating needs. This position offers significant autonomy and responsibility.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, resolving conflicts and prioritizing appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Prepare, proofread, and edit confidential correspondence, reports, and presentations.
• Act as the primary point of contact for internal and external communications directed to executives.
• Organize and facilitate virtual meetings, ensuring all participants have necessary information and technology access.
• Conduct research, compile data, and prepare briefing materials for meetings and projects.
• Manage expense reporting and reimbursement processes accurately and efficiently.
• Maintain organized digital filing systems for critical documents and information.
• Anticipate executive needs and proactively offer solutions and support.
• Handle sensitive information with the highest level of confidentiality and discretion.

Requirements

• Minimum of 7 years of experience providing direct executive support to C-suite level individuals.
• Demonstrated success in a fully remote work environment.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaborative tools (e.g., Zoom, Teams, Slack).
• Outstanding organizational and time-management skills, with the ability to prioritize tasks effectively in a fast-paced setting.
• Superior written and verbal communication skills in English.
• High degree of professionalism, discretion, and ethical conduct.
• Proven ability to work independently with minimal supervision.
• Experience with global travel coordination and expense management systems.
• Strong problem-solving skills and a proactive, resourceful mindset.
• Tech-savvy with a strong understanding of remote work technologies.

Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive remote work setup allowance.
• Significant opportunities for professional growth and skill development.
• Flexible working hours to accommodate different time zones and personal needs.
• Contribution to a retirement annuity.
• Generous annual leave and sick leave policy.
• Access to a virtual wellness program and support services.
• The opportunity to make a tangible impact within a forward-thinking organization based in Pretoria .