Executive Administrative Assistant (Remote)

Placements24; Midrand; Hybrid; ZAR 360,000 - 600,000; Full time

Benefits offered by this job

Fully remote

Professional development opportunities

Senior leadership exposure

Generous leave allowance

Work with innovative technology

Job summary

Placements24 is seeking an Executive Administrative Assistant to support senior leadership in a fully remote capacity within South Africa. The role requires masterful multitasking, exceptional communication, and a proactive approach in a fast-paced virtual environment.

You will serve as a gatekeeper, coordinate calendars and travel, and ensure confidential handling of information. The ideal candidate will have 5+ years of experience supporting C-level executives, strong organizational skills,

Qualifications

• Minimum of 5 years of experience supporting executives, preferably C-level.
• Proven calendar management and travel logistics in a remote setting.
• Excellent written and verbal communication with high discretion.

Responsibilities

• Manage complex calendars for multiple executives, schedule meetings and travel.
• Coordinate domestic and international travel arrangements and logistics.
• Prepare and edit correspondence, presentations and reports with accuracy.
• Conduct research and compile data for reports and projects as directed by executives.
• Organize virtual meeting logistics, set up calls, distribute agendas, take minutes.
• Maintain confidentiality and act as liaison between executives and stakeholders.
• Process expense reports and support various administrative tasks.
• Identify scheduling conflicts and resolve issues proactively.
• Assist with ad-hoc projects requested by the executive team.

Skills

Calendar management

Travel coordination

Communication

MS Office

Tools

Zoom

MS Teams

Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a dynamic and rapidly growing technology firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote, full-time position, offering the flexibility to work from anywhere within South Africa. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and thrive in a fast-paced, virtual environment. You will play a crucial role in ensuring the smooth operation of executive functions, acting as a gatekeeper, and enhancing the productivity of the executives you support. Your dedication to detail and commitment to confidentiality will be paramount in this role. This position offers a unique opportunity to contribute to a forward-thinking company while enjoying the benefits of remote work. We are looking for someone who is not just an assistant, but a true strategic partner to our leadership.

Key Responsibilities

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring all logistics are seamless.
• Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy and professionalism.
• Conduct research and compile data for various reports and projects as directed by executives.
• Organize and manage virtual meeting logistics, including setting up calls, distributing agendas, and taking minutes.
• Handle confidential information with the utmost discretion and maintain strict confidentiality.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
• Process expense reports and manage other administrative tasks to support executive operations.
• Proactively identify and address potential scheduling conflicts or logistical issues.
• Assist with ad-hoc projects and initiatives as required by the executive team.

Requirements

• Minimum of 5 years of experience as an Executive Administrative Assistant, Personal Assistant, or similar role, preferably supporting C-level executives.
• Proven experience in managing complex calendars and coordinating travel logistics in a remote setting.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills, with a keen eye for detail.
• High level of discretion and ability to handle confidential information.
• Proactive problem-solver with a strong sense of initiative and resourcefulness.
• Ability to work independently and collaboratively in a remote environment.
• A professional and positive attitude, with a strong work ethic.
• Demonstrated ability to adapt to changing priorities and deadlines.

Benefits

• Competitive annual salary of ZAR .
• Opportunity to work fully remotely, offering unparalleled flexibility.
• Access to professional development and continuous learning opportunities.
• Contribution to a high-performing and supportive virtual team culture.
• Opportunity to work with innovative technology and a forward-thinking company.
• Generous leave allowance and other statutory benefits.
• Exposure to senior leadership and strategic decision-making processes.