Executive Administrative Assistant - Fully Remote

Placements24; Midrand; Hybrid; ZAR 300,000 - 480,000; Full time

Benefits offered by this job

Performance-based bonuses

Job summary

Placements24 is seeking an Executive Administrative Assistant to support our senior leadership team in a fully remote role across South Africa. You will manage calendars, coordinate travel, prepare documents, and ensure efficient executive operations from a home office.

The ideal candidate is highly organized, detail-oriented, and capable of working independently in a fast-paced environment, with strong English communication and discretion.

Qualifications

• 5+ years of experience as an Executive Administrative Assistant or similar senior support role.
• Proficiency in Microsoft Office Suite and virtual collaboration tools (Zoom, Teams).
• Excellent written and verbal English communication.
• Strong organizational and time management skills with multitasking ability.
• Discretion and high level of confidentiality.
• Ability to work independently and proactively anticipate needs.
• Experience managing complex international and domestic travel.

Responsibilities

• Manage complex calendars and schedule meetings for executives.
• Arrange travel and prepare itineraries for international and domestic trips.
• Prepare and edit correspondence, reports, and presentations with high accuracy.
• Conduct research and compile data for projects and executive requests.
• Screen calls, emails, and visitors as gatekeeper.
• Coordinate logistics for virtual and in-person meetings, including minutes.
• Process expense reports and manage departmental budgets as required.
• Maintain confidential digital and physical filing systems.
• Liaise with internal and external stakeholders on executives’ behalf.
• Support special projects and ad-hoc administrative tasks.

Skills

Organizational skills

Time management

Communication skills

Discretion

Proactivity

Independent work

Tools

Microsoft Office

Zoom

Microsoft Teams

Job description

About the Role

Our client, a dynamic and rapidly growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, offering the flexibility to work from anywhere within South Africa. We are looking for an individual who possesses exceptional attention to detail, strong communication skills, and a proven ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a self-starter, adept at anticipating needs and providing seamless administrative support to ensure the efficiency of the executive office. This role is crucial in facilitating effective decision-making and operational flow at the highest levels of the company.

Key Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Conduct research and compile data for various projects and executive requests.
• Act as a primary point of contact and gatekeeper, screening calls, emails, and visitors.
• Coordinate and manage logistics for virtual and, if necessary, in-person meetings, including agenda preparation and minute-taking.
• Process expense reports and manage departmental budgets as required.
• Maintain organized and confidential filing systems, both digital and physical.
• Liaise with internal and external stakeholders on behalf of the executives.
• Assist with special projects and ad-hoc administrative tasks as assigned by the executive team.
• Ensure smooth communication flow between departments and with external partners.

Requirements

• A minimum of 5 years of experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills in English.
• Exceptional organizational and time management skills with the ability to multitask effectively.
• Discretion and a high level of confidentiality are essential.
• Proven ability to work independently and proactively, anticipating needs and resolving issues before they arise.
• Strong problem-solving skills and a resourceful approach to challenges.
• Demonstrated experience in managing complex international and domestic travel arrangements.
• Familiarity with project management principles is a plus.
• Must have a reliable internet connection and a dedicated home office setup suitable for remote work.

Benefits

Our client offers a competitive salary and a comprehensive benefits package designed to support the well-being and professional growth of its employees. This includes access to ongoing professional development opportunities, a supportive and collaborative remote work culture, and the flexibility to maintain a healthy work-life balance. Employees also benefit from performance-based bonuses and opportunities for advancement within the organization.

We are committed to fostering an inclusive environment where all employees feel valued and empowered to contribute their best work from their chosen Midrand, Gauteng home office.