Remote Executive Assistant to C-Suite

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 520,000 - 900,000; Full time

Benefits offered by this job

Remote-first culture

Home office stipend

Performance bonuses

Flexible schedule

Cutting-edge remote tools

Job summary

WhatJobs Direct is seeking a highly skilled Remote Executive Assistant to support senior executives from a fully remote setup. The role involves managing complex calendars, coordinating communications, arranging domestic and international travel, and handling confidential documents with discretion.

The ideal candidate has 7+ years of EA experience, exceptional organizational skills, and proficiency with Microsoft Office and virtual collaboration tools.

Qualifications

• A minimum of 7 years of experience as an Executive Assistant, preferably supporting C-suite executives in a remote capacity.
• Exceptional organizational skills, meticulous attention to detail, and superb time-management abilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and extensive experience with virtual collaboration platforms (e.g., Zoom, Teams, Slack) and cloud-based document sharing.
• Superior written and verbal communication skills, with a polished and professional tone.
• Demonstrated ability to manage competing priorities, work independently, and exercise sound judgment.
• Proven experience in complex international travel planning and expense management.
• High degree of discretion, confidentiality, and professionalism.
• Bachelor's degree or equivalent experience preferred.

Responsibilities

• Manage and meticulously organize complex calendars for multiple executives, including scheduling, rescheduling, and optimizing appointments.
• Screen and prioritize incoming communications (emails, calls, messages), drafting responses and flagging urgent matters.
• Arrange detailed domestic and international travel plans, including flights, accommodation, visas, and itineraries.
• Prepare, edit, and proofread confidential documents, reports, presentations, and correspondence.
• Conduct research and prepare briefing materials for meetings and travel.
• Act as a key liaison between executives and internal/external stakeholders, ensuring professional communication.
• Manage expense reporting and reconciliation for executives.
• Organize and coordinate virtual executive meetings and events.
• Anticipate needs and proactively address potential issues before they arise.
• Maintain strict confidentiality and handle sensitive information with discretion.

Skills

Executive support

Remote work

Time management

Communication

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Zoom

Teams

Slack

Job description

WhatJobs Direct is seeking a highly skilled Remote Executive Assistant to support senior executives from a fully remote setup. The role involves managing complex calendars, coordinating communications, arranging domestic and international travel, and handling confidential documents with discretion.

The ideal candidate has 7+ years of EA experience, exceptional organizational skills, and proficiency with Microsoft Office and virtual collaboration tools.