Remote Executive Assistant to C-Level Executives

Placements24; Upington; Hybrid; ZAR 930,000 - 1,302,000; Full time

Job summary

Placements24 is seeking a highly experienced Executive Administrative Assistant to support senior executives in a fully remote capacity. You will manage calendars, arrange travel, prepare reports and coordinate virtual meetings, all while maintaining strict confidentiality and a proactive, independent work style.

The role emphasizes exceptional organization, flawless communication, and the ability to handle complex logistics with minimal supervision.

Qualifications

• Extensive experience as an Executive Administrative Assistant or similar high-level support role.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication, professional demeanor.
• Ability to handle sensitive and confidential information with discretion.
• Proactive mindset with strong problem-solving skills; able to work independently.
• Stable home office environment with reliable high-speed internet.

Responsibilities

• Manage complex calendars for C-level executives, including scheduling meetings, appointments, and travel.
• Prepare and edit high-level correspondence, reports, presentations, and other critical documents.
• Coordinate and organize virtual meetings, including platform setup, participant invitations, and agenda distribution.
• Screen and prioritize incoming communications on behalf of executives.
• Maintain and organize confidential digital filing systems, ensuring data integrity and accessibility.
• Manage executive travel arrangements, including flights, accommodation, visas, and ground transportation.
• Process expense reports and manage corporate credit card reconciliations.
• Conduct research and gather information for executive projects and meetings.
• Serve as a primary liaison between executives and internal/external stakeholders.
• Anticipate executive needs and proactively address potential issues.

Skills

Calendar management

Travel coordination

Executive support

Written & verbal communication

Problem solving

Tools

Microsoft Office

Zoom

Teams

Slack

Job description

Placements24 is seeking a highly experienced Executive Administrative Assistant to support senior executives in a fully remote capacity. You will manage calendars, arrange travel, prepare reports and coordinate virtual meetings, all while maintaining strict confidentiality and a proactive, independent work style.

The role emphasizes exceptional organization, flawless communication, and the ability to handle complex logistics with minimal supervision.