Remote Executive Assistant

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 520,000 - 900,000; Full time

Benefits offered by this job

Remote-first culture

Home office stipend

Performance bonuses

Flexible schedule

Cutting-edge remote tools

Job summary

WhatJobs Direct is seeking a highly skilled Remote Executive Assistant to support senior executives from a fully remote setup. The role involves managing complex calendars, coordinating communications, arranging domestic and international travel, and handling confidential documents with discretion.

The ideal candidate has 7+ years of EA experience, exceptional organizational skills, and proficiency with Microsoft Office and virtual collaboration tools.

Qualifications

• A minimum of 7 years of experience as an Executive Assistant, preferably supporting C-suite executives in a remote capacity.
• Exceptional organizational skills, meticulous attention to detail, and superb time-management abilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and extensive experience with virtual collaboration platforms (e.g., Zoom, Teams, Slack) and cloud-based document sharing.
• Superior written and verbal communication skills, with a polished and professional tone.
• Demonstrated ability to manage competing priorities, work independently, and exercise sound judgment.
• Proven experience in complex international travel planning and expense management.
• High degree of discretion, confidentiality, and professionalism.
• Bachelor's degree or equivalent experience preferred.

Responsibilities

• Manage and meticulously organize complex calendars for multiple executives, including scheduling, rescheduling, and optimizing appointments.
• Screen and prioritize incoming communications (emails, calls, messages), drafting responses and flagging urgent matters.
• Arrange detailed domestic and international travel plans, including flights, accommodation, visas, and itineraries.
• Prepare, edit, and proofread confidential documents, reports, presentations, and correspondence.
• Conduct research and prepare briefing materials for meetings and travel.
• Act as a key liaison between executives and internal/external stakeholders, ensuring professional communication.
• Manage expense reporting and reconciliation for executives.
• Organize and coordinate virtual executive meetings and events.
• Anticipate needs and proactively address potential issues before they arise.
• Maintain strict confidentiality and handle sensitive information with discretion.

Skills

Executive support

Remote work

Time management

Communication

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Zoom

Teams

Slack

Job description

About the Role

Our client, WhatJobs Direct, is searching for a highly skilled and experienced Remote Executive Assistant to provide top-tier administrative support to senior executives, operating entirely remotely. This position offers the ultimate flexibility, allowing you to work from any location while ensuring the highest level of support for your executives. The successful candidate will manage complex schedules, coordinate executive communications, handle travel arrangements, and proactively anticipate the needs of the leadership team. This role demands exceptional organizational skills, discretion, proactivity, and a mastery of digital communication and collaboration tools. If you are a seasoned executive assistant accustomed to a demanding workload and seeking a remote role that leverages your expertise to its fullest, this opportunity is ideal. You will be instrumental in enhancing the productivity and efficiency of our client's executives, contributing directly to their success from your remote workspace. We are committed to finding a candidate who can thrive independently while maintaining strong connections with the team. This role is conceptually linked to Nelspruit, Mpumalanga.

Key Responsibilities

• Manage and meticulously organize complex calendars for multiple executives, including scheduling, rescheduling, and optimizing appointments.
• Screen and prioritize incoming communications (emails, calls, messages), drafting responses and flagging urgent matters.
• Arrange detailed domestic and international travel plans, including flights, accommodation, visas, and itineraries.
• Prepare, edit, and proofread confidential documents, reports, presentations, and correspondence.
• Conduct research and prepare briefing materials for meetings and travel.
• Act as a key liaison between executives and internal/external stakeholders, ensuring professional communication.
• Manage expense reporting and reconciliation for executives.
• Organize and coordinate virtual executive meetings and events.
• Anticipate needs and proactively address potential issues before they arise.
• Maintain strict confidentiality and handle sensitive information with discretion.

Requirements

• A minimum of 7 years of experience as an Executive Assistant, preferably supporting C-suite executives in a remote capacity.
• Exceptional organizational skills, meticulous attention to detail, and superior time-management abilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and extensive experience with virtual collaboration platforms (e.g., Zoom, Teams, Slack) and cloud-based document sharing.
• Superior written and verbal communication skills, with a polished and professional tone.
• Demonstrated ability to manage competing priorities, work independently, and exercise sound judgment.
• Proven experience in complex international travel planning and expense management.
• High degree of discretion, confidentiality, and professionalism.
• Bachelor's degree or equivalent experience preferred.
• Tech-savvy with a quick ability to learn new software and tools.
• Proactive, resourceful, and able to anticipate needs.

Benefits

• Highly competitive salary package.
• Fully remote work arrangement offering unparalleled flexibility.
• Opportunities for continuous professional development and learning.
• A dynamic and challenging role supporting high-level executives.
• Contribution to a respected organization known for its remote-first approach.
• Potential for performance bonuses.
• Home office setup assistance or stipend.
• Access to cutting-edge remote work technologies.