Remote Executive Assistant

Placements24; Centurion; Hybrid; ZAR 350,000 - 650,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Flexible remote work

Job summary

Placements24 is seeking a highly organized Remote Executive Assistant to support the executive team from anywhere in South Africa, with close collaboration to executives in Centurion, Gauteng. The role emphasizes calendar management, communications, and meeting coordination in a fully virtual environment.

Ideal candidate will handle confidential information with discretion, manage international travel, and contribute to efficient decision-making.

Qualifications

• Proven experience supporting C-suite or elevated executives.
• Exceptional organizational and time-management skills in a remote setup.
• Strong written and verbal English communication and etiquette.

Responsibilities

• Manage executive calendars, meetings, and travel planning.
• Handle emails, calls, and internal/external communications with discretion.
• Prepare documents, reports, and presentations with high accuracy.
• Coordinate domestic/international travel and visa logistics where needed.
• Organize virtual meetings and capture detailed minutes.

Skills

Executive support

Calendar management

Communication

Remote collaboration tools

Travel coordination

Education

Bachelor or equivalent in Business Administration or related field

Tools

Zoom

Microsoft Teams

Slack

Microsoft Office Suite

Job description

About the Role

Our client, a leading innovator in their field, is actively seeking a highly competent and proactive Remote Executive Assistant to provide dedicated support to their executive team. This is a fully remote position, offering the flexibility to work from anywhere within South Africa, while collaborating closely with executives based in and around the Centurion, Gauteng region.

The ideal candidate will be exceptionally organized, possess superior communication skills, and demonstrate a keen ability to manage complex tasks with minimal supervision. This role is critical for ensuring seamless executive operations, managing schedules, and facilitating efficient communication in a virtual environment. You will be an indispensable part of a globally distributed team, contributing to the strategic objectives of the organization.

Key Responsibilities

• Manage and coordinate complex electronic calendars for multiple executives, ensuring efficient scheduling of virtual and in-person meetings.
• Handle all incoming and outgoing electronic communication, including emails, messages, and calls, prioritizing and responding as appropriate.
• Prepare, edit, and proofread a variety of documents such as reports, presentations, memos, and spreadsheets with impeccable accuracy.
• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and ground transportation, managing visa requirements where necessary.
• Conduct research and compile data to support executive decision-making and prepare briefing materials.
• Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
• Organize virtual meetings, including setting up conference calls, managing invitations, and taking detailed minutes.
• Manage expense reporting and reimbursement processes for executives.
• Proactively identify and resolve administrative issues before they escalat[e].
• Develop and maintain effective working relationships with internal and external stakeholders in a remote setting.

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar high-level administrative support role, preferably supporting C-suite executives.
• Exceptional organizational and time-management skills, with the ability to multitask and adapt to changing priorities in a remote work setting.
• Outstanding written and verbal communication skills, with a strong command of English grammar and etiquette.
• High proficiency in digital collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to work independently, take initiative, and maintain a high level of productivity while remote.
• Absolute discretion and a proven track record of handling confidential information.
• Experience in managing complex travel itineraries and international logistics.
• A relevant tertiary qualification in Business Administration, Office Management, or a related field is highly advantageous.
• Reliable high-speed internet connection and a dedicated home office setup conducive to remote work.
• Familiarity with the business context relevant to executives in the Centurion, Gauteng area, while not essential, is beneficial.

Benefits

Our client offers a competitive salary package, reflective of the skills and experience required for this remote role. Employees will receive comprehensive benefits including medical aid and a retirement fund.

This position offers unparalleled flexibility, allowing you to work from home and maintain an excellent work-life balance.

Opportunities for professional growth and development are provided through online training and virtual workshops.

You will be part of a forward-thinking company culture that values collaboration and innovation, regardless of physical location.

Access to advanced remote work tools and support systems ensures productivity and connectivity.

This role offers significant autonomy and the chance to make a tangible impact on executive operations from anywhere.