Remote Executive Administrative Assistant

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Fully remote position

Competitive salary

Professional development resources

Team engagement activities

Autonomy in remote role

Job summary

Placements24 is seeking a highly skilled Remote Executive Administrative Assistant to support our C-suite from anywhere. You will manage calendars, coordinate complex travel, prepare confidential reports, and act as a liaison with stakeholders in a fully remote setting.

A proactive self-starter with exceptional organisational skills and discretion, you will handle sensitive information, streamline processes, and contribute to special projects while thriving in a flexible, growth‑oriented

Qualifications

• Experience supporting C-suite or senior executives.
• Proven ability to manage complex schedules in remote environments.
• Strong organizational and communication skills.

Responsibilities

• Provide high-level administrative support to senior executives, managing calendars, scheduling meetings, and coordinating complex travel arrangements.
• Prepare, edit, and proofread a wide range of documents, including confidential reports, presentations, and correspondence, with impeccable accuracy.
• Act as a key liaison between executives and internal/external stakeholders, managing communications with professionalism and discretion.
• Organise and manage virtual executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle sensitive and confidential information with the highest level of integrity and security.
• Manage expense reporting, process invoices, and assist with budget tracking for executive functions.
• Conduct research and prepare summaries or background materials as requested by executives.
• Proactively identify and address potential scheduling conflicts or logistical issues.
• Streamline administrative processes and implement improvements for enhanced efficiency in a remote setting.
• Assist with special projects and ad-hoc tasks as assigned by senior leadership.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Video conferencing tools

Discretion

Remote work

Education

Tertiary qualification

Tools

Microsoft Office

Zoom

Teams

Slack

Job description

About the Role

Our client, a dynamic and innovative firm, is looking for a highly skilled and proactive Remote Executive Administrative Assistant. This is a fully remote position, offering the ultimate flexibility to work from anywhere while providing essential support to our C-suite executives. We are seeking an individual with exceptional organisational abilities, meticulous attention to detail, and a proven track record of managing complex executive schedules and confidential information with utmost discretion. The ideal candidate will be a self-starter, capable of anticipating needs and proactively resolving challenges in a virtual environment. This role presents an outstanding opportunity to contribute to a leading organisation that embraces remote work culture and fosters employee growth. If you are a motivated professional seeking a challenging and rewarding remote career, this position in the vicinity of Nelspruit, Mpumalanga is for you.

Key Responsibilities

• Provide comprehensive, high-level administrative support to senior executives, managing calendars, scheduling meetings, and coordinating complex travel arrangements.
• Prepare, edit, and proofread a wide range of documents, including confidential reports, presentations, and correspondence, with impeccable accuracy.
• Act as a key liaison between executives and internal/external stakeholders, managing communications with professionalism and discretion.
• Organise and manage virtual executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle sensitive and confidential information with the highest level of integrity and security.
• Manage expense reporting, process invoices, and assist with budget tracking for executive functions.
• Conduct research and prepare summaries or background materials as requested by executives.
• Proactively identify and address potential scheduling conflicts or logistical issues.
• Streamline administrative processes and implement improvements for enhanced efficiency in a remote setting.
• Assist with special projects and ad-hoc tasks as assigned by senior leadership.

Requirements

• Extensive experience as an Executive Administrative Assistant or in a similar senior administrative role, preferably supporting C-suite executives.
• Demonstrated ability to manage complex schedules, prioritise tasks effectively, and thrive in a fast-paced, remote environment.
• Exceptional organisational skills, meticulous attention to detail, and strong problem-solving capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and advanced virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Excellent written and verbal communication skills, with a polished and professional demeanor.
• High degree of discretion and the ability to handle confidential information with absolute integrity.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• A reliable home office setup with a stable, high-speed internet connection is mandatory.
• A relevant tertiary qualification is highly advantageous.

Benefits

• This is a fully remote position, offering significant flexibility and the opportunity to achieve an excellent work-life balance.
• Our client provides a competitive salary, commensurate with experience, and offers opportunities for performance-based bonuses.
• Employees gain access to extensive virtual professional development resources and training tailored for remote professionals.
• The company cultivates a strong virtual community through regular team engagement activities.
• Enjoy the autonomy and independence of a remote role while being an integral part of a forward-thinking organisation.