Remote Executive Assistant

Placements24; Cape Town; Hybrid; ZAR 600,000 - 1,000,000; Full time

Benefits offered by this job

Fully remote work

Job summary

Placements24 is seeking a highly organized Remote Executive Assistant to support senior executives from a home office in South Africa. You will manage complex calendars, coordinate virtual meetings, and handle travel logistics across time zones in a fully remote setup.

The role requires at least 7 years in executive support, proficiency with Zoom/Teams/Slack, and strong written and verbal communication. You will safeguard confidential information and drive efficient operations across distributed

Qualifications

• Minimum 7 years of experience as an Executive/Virtual Assistant or senior admin role.
• Advanced virtual collaboration and communication tool proficiency.
• Experience with international travel coordination and visa processing.
• Ability to manage complex calendars across time zones.

Responsibilities

• Proactively manage and optimize complex calendars for multiple executives across time zones.
• Arrange and coordinate virtual meetings with technical requirements.
• Coordinate extensive international travel: flights, accommodation, visas, itineraries.
• Prepare and proofread high-level reports, presentations, confidential correspondence.
• Handle communications as primary gatekeeper for executives.
• Process expense reports and manage departmental budgets with accuracy.
• Maintain secure digital filing systems and databases.
• Conduct research and compile data for various projects.

Skills

Executive support

Multitasking

Interpersonal skills

Proactive / self-starter

Discretion

Education

Tertiary qualification

Tools

Zoom

Microsoft Teams

Slack

Google Workspace

Microsoft Office

Job description

About the Role Our client is a leading international consultancy firm actively seeking a highly motivated and detail-oriented Remote Executive Assistant to support key executives from their home offices. This fully remote position offers the unique advantage of working from anywhere within South Africa, providing unparalleled flexibility and work-life balance. The successful candidate will be instrumental in managing the complex schedules and administrative needs of senior leadership, ensuring seamless operations and fostering effective communication across distributed teams. This role demands exceptional organizational skills, proactive problem-solving, and a commitment to delivering high-quality support in a virtual environment.

Key Responsibilities

• Proactively manage and optimize complex global calendars for multiple executives, coordinating across time zones.
• Arrange and coordinate virtual meetings, ensuring all participants have necessary information and technical requirements are met.
• Manage extensive international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
• Prepare and proofread high-level reports, presentations, and confidential correspondence with utmost accuracy.
• Handle incoming and outgoing communications, acting as a primary point of contact and gatekeeper for executives.
• Process expense reports and manage departmental budgets with meticulous attention to financial detail.
• Maintain secure and organized digital filing systems and databases.
• Conduct research and compile data for various projects as directed by executives.
• Facilitate smooth onboarding processes for new team members by coordinating administrative aspects.
• Anticipate the needs of executives and proactively address potential issues before they arise.

Requirements

• Proven experience (minimum 7 years) as an Executive Assistant, Virtual Assistant, or in a similar senior administrative role, preferably in a remote capacity.
• Exceptional command of virtual communication and collaboration tools (e.g., Zoom, Microsoft Teams, Slack, Google Workspace).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based productivity tools.
• Demonstrated ability to manage multiple priorities and meet tight deadlines in a remote setting.
• Excellent interpersonal and communication skills, with a high degree of professionalism and discretion.
• Strong problem-solving abilities and a proactive, self-starter attitude.
• Experience with international travel coordination and visa processing.
• A relevant tertiary qualification is highly desirable.
• Ability to maintain a dedicated home office setup with reliable high-speed internet.

Benefits

This is a fully remote position offering significant flexibility. Our client provides a competitive remuneration package and opportunities for professional growth. You will be part of a globally recognized organization that values its employees and fosters a culture of innovation and collaboration, even in a virtual setting. Enjoy the autonomy and convenience of working from your preferred location while making a direct impact on executive success.