Remote Executive Administrative Assistant

Placements24; Pretoria; Hybrid; ZAR 420,000 - 640,000; Full time

Benefits offered by this job

Fully remote position

Health & wellness benefits

Generous annual leave

Professional development

Job summary

Placements24 is seeking a highly capable Remote Executive Administrative Assistant to support its senior leadership. This fully remote role requires superior organization, discretion, and proactive communication across time zones.

You will manage executives’ calendars, coordinate travel, prepare documents, and handle sensitive information with confidentiality while leveraging virtual collaboration tools for optimal executive support.

Qualifications

• Extensive experience as an Executive Administrative Assistant or similar high-level support role.

Responsibilities

• Manage complex, dynamic calendars across multiple executives and time zones.
• Coordinate domestic and international travel, including flights, accommodations, visas, and ground transport.
• Prepare, edit and proofread reports, presentations, correspondence and minutes.
• Liaise with internal/external stakeholders with discretion and professionalism.
• Conduct research and prepare briefing materials for meetings and travel.
• Manage expense reporting and reimbursements for executives.
• Organize confidential digital filing systems.

Skills

Calendar management

Travel logistics

Document preparation

Written English communication

Discretion & confidentiality

Remote work independence

Virtual collaboration tools

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client, a forward-thinking consulting firm, is seeking a highly skilled and discreet Remote Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is a critical, fully remote role that demands exceptional organizational prowess, superior communication skills, and the ability to manage complex, confidential tasks from a distance. The successful candidate will be proactive, resourceful, and adept at navigating the challenges of a virtual work environment. You will be instrumental in ensuring the efficiency and effectiveness of our executives, managing their schedules, communications, and travel logistics. Join a dynamic organization that champions remote work and offers a collaborative culture, enabling you to make a significant impact from anywhere in South Africa.

Key Responsibilities

• Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and conference calls across different time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Prepare, edit, and proofread a variety of documents, including reports, presentations, correspondence, and meeting minutes.
• Act as a primary liaison between executives and internal/external stakeholders, managing communication flow with professionalism and discretion.
• Conduct research and prepare briefing materials for meetings and travel.
• Manage expense reporting and reimbursements for executives.
• Organize and maintain confidential digital filing systems.
• Anticipate needs and proactively address potential issues to ensure smooth executive operations.
• Assist with the planning and execution of virtual and in-person events.
• Handle ad-hoc projects and special assignments as directed by executives.

Requirements

• Extensive experience as an Executive Administrative Assistant or in a similar high-level support role.
• Proven ability to manage complex calendars and global travel logistics for senior executives.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Outstanding written and verbal communication skills in English.
• Absolute discretion and a strong understanding of confidentiality protocols.
• High degree of professionalism, resourcefulness, and a proactive approach.
• Ability to work independently with minimal supervision in a remote setting.
• Strong analytical and problem-solving skills.
• Experience working in a remote-first or hybrid environment is highly desirable.

Benefits

• Annual salary ranging from ZAR, dependent on experience.
• Fully remote position offering unparalleled flexibility and work-life balance.
• Opportunity to work closely with top-tier executives in a thriving consulting firm.
• Comprehensive health and wellness benefits package.
• Generous annual leave allowance.
• Professional development and continuous learning opportunities.
• Access to cutting-edge virtual collaboration technology.