Remote Executive Administrative Assistant

Placements24; George; Hybrid; ZAR 480,000 - 720,000; Full time

Benefits offered by this job

Comprehensive health insurance

Generous paid time off

Professional development opportunities

Retirement plan with company matching

Remote work technology & support

Job summary

Placements24 is seeking a highly skilled Remote Executive Administrative Assistant to support senior leadership from a home office. You will manage complex calendars, coordinate international travel, prepare confidential documents, and act as a key liaison with stakeholders.

This fully remote role requires discretion, proactive problem solving, and excellent communication. You’ll collaborate with teams worldwide from George, Western Cape, ensuring seamless operations and timely reporting.

Qualifications

• Minimum 5 years of experience supporting C-suite executives.
• Strong scheduling and international travel logistics.
• Advanced MS Office and Google Workspace proficiency.
• Excellent written and verbal communication.
• Experience with video conferencing and collaboration tools.
• Ability to handle confidential information discreetly.
• Remote work capability with strong multitasking.
• Educational background: high school diploma required; degree preferred.
• Reliable high-speed internet and dedicated home office.

Responsibilities

• Manage and optimize complex calendars for executives.
• Coordinate international travel arrangements and itineraries.
• Prepare, proofread, and distribute confidential reports and documents.
• Act as liaison between executives and stakeholders, maintaining discretion.
• Organize virtual executive meetings, prepare agendas, take minutes.
• Handle expense reports and ensure timely submissions.
• Protect sensitive information following security protocols.
• Support other executive assistants to maintain smooth operations.
• Conduct research and compile data for strategic initiatives.

Skills

Calendar management

Travel coordination

Document preparation

Meeting coordination

Discretion & confidentiality

Remote work experience

MS Office & Google Workspace

Communication

Problem-solving

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Video conferencing tools

Job description

About the Role

Our client is looking for a highly skilled and experienced Remote Executive Administrative Assistant to provide comprehensive support to senior leadership from a remote location. This position is ideal for a dedicated professional who thrives in a virtual environment and possesses exceptional organizational, communication, and problem-solving abilities. You will be responsible for managing complex schedules, coordinating high-level meetings, preparing confidential documents, and acting as a key point of contact. This role requires utmost discretion and a proactive approach to anticipating the needs of executives. As a fully remote position, it offers the flexibility to work from your home base, ideally within or connected to George, Western Cape, ZA , while ensuring seamless collaboration with teams across the globe. We seek an individual who can maintain a high level of professionalism and efficiency in all remote interactions and tasks.

Key Responsibilities

• Manage and optimize complex calendars and travel arrangements for executives.
• Prepare, proofread, and distribute high-level reports, presentations, and correspondence.
• Act as a liaison between executives and internal/external stakeholders, maintaining confidentiality.
• Organize and facilitate virtual executive meetings, including agenda preparation and minute-taking.
• Handle sensitive information with the utmost discretion and adherence to security protocols.
• Conduct research and compile data for executive projects and strategic initiatives.
• Manage expense reports and ensure timely submission.
• Proactively identify and resolve administrative challenges before they impact executive productivity.
• Maintain organized digital filing systems and ensure easy retrieval of information.
• Support other executive administrative assistants as needed to ensure smooth operations.

Requirements

• Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting C-suite executives.
• Demonstrated ability to manage complex scheduling and international travel logistics.
• Exceptional command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Superior written and verbal communication skills, with excellent grammar and attention to detail.
• Experience with video conferencing tools and other collaboration software.
• Proven ability to handle confidential information with discretion.
• Strong organizational skills and the capacity to multitask and prioritize effectively in a remote setting.
• A proactive, self-starter attitude with excellent problem-solving capabilities.
• High school diploma required; Associate's or Bachelor's degree preferred.
• Reliable high-speed internet and a dedicated, professional home office environment.

Benefits

• Competitive executive salary.
• Comprehensive medical, dental, and vision insurance.
• Generous annual leave and paid time off.
• Opportunities for advanced professional development.
• Retirement savings plan with company matching.
• Access to modern remote work technology and support.
• A culture that promotes work-life balance and employee well-being.