Remote Executive Assistant

Placements24; Paarl; Hybrid; ZAR 480,000 - 720,000; Full time

Job summary

Placements24 seeks an exceptionally organized Remote Executive Assistant to provide high-level support to the CEO. This fully remote South Africa role requires managing a demanding calendar, coordinating global travel, and preparing executive communications in a confidential, high-trust environment.

You will screen communications, conduct topic research, and support strategic initiatives while maintaining a proactive, autonomous work style in a remote-first setting.

Qualifications

• 7+ years of experience as an Executive Assistant supporting C-suite executives, with remote or hybrid experience.
• Proficiency with virtual communication & collaboration tools (Zoom, Teams, Slack) and MS Office.
• Ability to manage complex calendars and global travel with precision.
• Outstanding written and verbal communication and etiquette.
• High level of discretion and ability to handle confidential information.
• Proactive, autonomous, and able to work with minimal supervision.
• Bachelor's degree preferred; strong home office setup with reliable internet.

Responsibilities

• Manage CEO's complex calendar across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Prepare, edit and proofread executive communications and presentations.
• Screen and prioritize incoming communications for stakeholders.
• Conduct research and prepare summaries for decision-making.
• Protect confidentiality and handle sensitive information with discretion.
• Organize and manage virtual meetings, agendas, and minutes.
• Assist with personal arrangements for the CEO as needed.
• Develop strong relationships with internal and external contacts.

Skills

Calendar management

Travel coordination

Executive communication

Discretion

Problem solving

Independent work

Time management

Organizational skills

Education

Bachelor's degree preferred in Business Administration or related field

Tools

Zoom

Microsoft Teams

Slack

Microsoft Office Suite

Job description

About the Role

Our client, a cutting-edge technology firm, is seeking an exceptionally organized and proactive Remote Executive Assistant to provide high-level support to their Chief Executive Officer. This is a fully remote position, offering the flexibility to work from anywhere within South Africa. The successful candidate will be responsible for managing the CEO's complex schedule, coordinating global travel, preparing executive communications, and acting as a trusted gatekeeper. This role demands impeccable attention to detail, superior communication skills, and the ability to anticipate needs and proactively solve problems in a virtual environment. You will be instrumental in ensuring the CEO's efficiency and effectiveness, allowing them to focus on strategic initiatives. This position is ideal for a self-motivated individual who excels in remote work settings and thrives on contributing to high-level executive functions. This is a remote-first opportunity designed for maximum flexibility and productivity.

Key Responsibilities

• Manage and optimize the CEO's demanding calendar, including scheduling meetings, calls, and appointments across multiple time zones.
• Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and ground transportation, often with complex itineraries and last‑minute adjustments.
• Prepare, edit, and proofread executive correspondence, presentations, reports, and other documents.
• Screen and prioritize incoming communications, acting as a primary point of contact for internal and external stakeholders.
• Conduct research on various topics, compile data, and prepare summaries to support executive decision‑making.
• Handle confidential information with the utmost discretion and professionalism.
• Proactively manage action items and follow up on delegated tasks to ensure timely completion.
• Organize and manage virtual meetings, including setting up platforms, distributing agendas, and taking minutes.
• Assist with personal arrangements for the CEO as needed, maintaining absolute confidentiality.
• Develop and maintain strong working relationships with key internal and external contacts.

Requirements

• A minimum of 7 years of experience as an Executive Assistant supporting C‑suite executives, with a significant portion in remote or hybrid roles.
• Exceptional proficiency in virtual communication and collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and the full Microsoft Office Suite.
• Demonstrated ability to manage complex calendars and global travel logistics with precision.
• Outstanding written and verbal communication skills, with a strong command of grammar and etiquette.
• High level of discretion, integrity, and ability to handle confidential information.
• Proven ability to anticipate needs, problem‑solve proactively, and work independently with minimal supervision.
• Excellent organizational and time‑management skills, with the ability to prioritize effectively in a fast‑paced remote environment.
• Adaptability and flexibility to manage shifting priorities and demanding schedules.
• A Bachelor's degree in Business Administration or a related field is preferred.
• A dedicated home office setup with reliable high‑speed internet is essential.

Benefits

Our client offers a highly competitive salary and a comprehensive benefits package specifically designed for remote employees. This fully remote position provides unparalleled flexibility. Employees benefit from working within a progressive, technology‑driven company culture that values innovation and autonomy. Continuous learning and professional development opportunities are provided. Join a dynamic team and play a crucial role in supporting executive leadership from the convenience of your home office. While the company has a presence in Paarl, Western Cape, this role is purely remote, offering flexibility across South Africa.