Remote Executive Administrator

Placements24; Cape Town; Hybrid; ZAR 500,000 - 800,000; Full time

Benefits offered by this job

Remote work

Home office stipend

Professional development

Job summary

Placements24 is seeking a dedicated Remote Executive Administrator to support its leadership team from anywhere in South Africa. You will manage complex calendars, coordinate travel, prepare confidential documents, and serve as the main communications hub for executives.

This role requires at least five years of senior administrative experience, mastery of Zoom/Teams and Microsoft Office, and a proactive, highly organized approach in a fully remote setting.

Qualifications

• Minimum of 5 years in executive administrative or similar support role.
• Proven remote work experience preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and optimize complex executive calendars across time zones.
• Prepare and edit confidential documents, reports, and correspondence.
• Coordinate domestic and international travel arrangements.
• Serve as primary contact for internal and external stakeholders via email, phone, and other platforms.
• Identify scheduling conflicts or logistical issues before they arise.
• Maintain and organize digital files with robust data security.
• Process expense reports and assist with budget tracking for executive operations.
• Assist with planning and coordination of virtual events and team-building activities.
• Conduct research to support executive projects and decision-making.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Tools

Zoom

Microsoft Teams

Google Workspace

Slack

Job description

About the Role

Our client is a leading innovator seeking a dedicated and highly efficient Remote Executive Administrator to provide paramount support to their leadership team. This is a fully remote position, offering the flexibility to work from anywhere within **South Africa**. The successful candidate will be instrumental in ensuring seamless communication, efficient scheduling, and proactive management of administrative tasks for executives. You will be the cornerstone of operational excellence, managing a diverse range of responsibilities with precision and discretion. We are looking for a self-motivated individual who excels in a virtual environment and possesses outstanding organizational skills. This role is crucial for enabling our executives to focus on strategic initiatives, making your contribution invaluable. Join a forward-thinking company that values remote work and provides a platform for professional growth.

Key Responsibilities

• Manage and optimize complex executive calendars, including scheduling internal and external meetings, virtual conferences, and appointments across different time zones.
• Prepare and edit confidential documents, reports, presentations, and correspondence with a high degree of accuracy.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring adherence to company policies and executive preferences.
• Serve as a primary point of contact for internal and external stakeholders, managing communications via email, phone, and other digital platforms.
• Proactively identify and address potential scheduling conflicts or logistical issues before they arise.
• Maintain and organize digital files and records, ensuring easy accessibility and robust data security.
• Process expense reports and assist with budget tracking for executive office operations.
• Assist with the planning and coordination of virtual events and team-building activities.
• Conduct research and compile information as needed to support executive projects and decision-making.

Requirements

• Minimum of 5 years of experience in an executive administrative or similar support role, with a strong preference for remote work experience.
• Exceptional proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and the full Microsoft Office Suite/Google Workspace.
• Excellent written and verbal communication skills, with a professional and articulate tone.
• Demonstrated ability to manage multiple priorities, meet deadlines, and maintain confidentiality in a remote setting.
• Strong problem-solving skills and a proactive, can-do attitude.
• High degree of self-discipline, autonomy, and ability to work effectively with minimal supervision.
• Must have a reliable internet connection and a dedicated home office setup conducive to a remote role.
• Experience supporting executives in the **Western Cape** or related business environments is a plus.

Benefits

• Highly competitive salary of R per annum.
• Fully remote position, offering unparalleled work-life balance and flexibility.
• Opportunities for continuous learning and professional development.
• Access to cutting-edge virtual collaboration tools.
• Contribution to a digital nomad allowance or home office setup stipend.
• Being part of an innovative and globally connected team.
• Robust performance review and career progression pathways.