Remote Administrative Executive

Placements24; East London; Hybrid; ZAR 350,000 - 600,000; Full time

Benefits offered by this job

Remote work

Home office allowance

Health insurance

Professional development

Global company

Flexible schedule

Job summary

Placements24 is seeking a highly experienced Remote Administrative Executive to support senior leaders from a fully remote setting. You will manage complex calendars, coordinate global meetings, and oversee confidential documents with discretion, while enabling seamless communication across time zones and cultures.

The role requires 7+ years in senior admin or EA positions, proficiency with Microsoft Office and collaboration tools, and a proactive, highly organized mindset to thrive in a

Qualifications

• 7+ years of progressive senior administrative or executive support experience.
• Proven track record supporting C-level executives or senior management.
• Exceptional organization, multitasking and time-management for remote work.
• Advanced Microsoft Office and familiarity with virtual collaboration tools (Slack, Zoom, Asana).
• Strong written and verbal communication across time zones and cultures.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative and executive support to senior management remotely.
• Manage calendars, meetings across time zones and coordinate travel virtually.
• Liaise with internal and external stakeholders, ensuring clear communication.
• Prepare, edit high-level reports and presentations with accuracy.
• Oversee confidential information with discretion.
• Assist with budgets and expense reporting for executive support.
• Coordinate special projects and onboarding of new executives.
• Maintain organized digital filing and knowledge bases.

Skills

Executive support

Calendar management

Time management

Remote work

Communication

Tools

Microsoft Office Suite

Slack

Zoom

Asana

Job description

About the Role

Our client, a rapidly expanding international firm, is actively seeking a highly experienced and exceptionally organized Remote Administrative Executive to join their dedicated team. This role is paramount in providing top-tier administrative and operational support to senior leadership, entirely remotely. The successful candidate will be adept at managing complex schedules, coordinating global communications, and overseeing various executive functions from a remote location. This position demands a proactive, detail-oriented professional with superior problem-solving skills and the ability to thrive in a fast-paced, virtual environment. This is a fully remote, 'Yes' position, offering the ultimate flexibility for candidates residing anywhere, provided they can effectively manage their responsibilities from a distance. We seek individuals who are self-starters and can maintain seamless operations without direct physical supervision.

Key Responsibilities

• Provide comprehensive administrative and executive support to senior management team members remotely.
• Manage intricate calendars, schedule global meetings, and coordinate complex travel arrangements virtually.
• Act as a key liaison between executives and internal/external stakeholders, managing communication flow.
• Prepare, review, and edit high-level reports, presentations, and critical correspondence with utmost accuracy.
• Oversee the management of confidential information and sensitive documents with the highest level of discretion.
• Conduct in-depth research and compile relevant data for executive decision-making.
• Manage budgets, process expense reports, and ensure compliance with company financial policies for executive support.
• Coordinate and manage special projects initiated by the executive team, ensuring timely completion.
• Facilitate seamless virtual onboarding processes for new executive hires.
• Maintain organized and accessible digital filing systems for all executive-related documentation.

Requirements

• A minimum of 7 years of progressive experience in senior administrative, executive assistant, or similar roles, with a strong emphasis on remote work capabilities.
• Proven track record of supporting C-level executives or senior management.
• Exceptional organizational, multitasking, and time-management skills tailored for a remote work environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Slack, Zoom, Asana).
• Superior written and verbal communication skills, with the ability to communicate effectively across different time zones and cultures.
• Demonstrated ability to handle highly sensitive and confidential information with absolute discretion.
• Proactive problem-solving skills and a high degree of initiative and resourcefulness.
• A dedicated, professional remote workspace with a reliable high-speed internet connection.
• Previous experience working with international teams or in a global organization is highly desirable.
• Excellent interpersonal skills to build and maintain strong professional relationships virtually.

Benefits

• Highly competitive annual salary package of ZAR.
• Completely remote role offering unparalleled flexibility and work-life balance.
• Opportunity to work with a prestigious and globally recognized company.
• Generous allowance for home office setup and ongoing operational expenses.
• Comprehensive health, dental, and vision insurance.
• Company-sponsored professional development and continuous learning opportunities.
• A dynamic and forward-thinking virtual work culture.
• Potential for significant career advancement within the organization.