Remote Executive Administrative Assistant

Placements24; Cape Town; Hybrid; ZAR 360,000 - 560,000; Full time

Benefits offered by this job

Remote work allowance

Home office equipment support

Professional development opportunities

Flexible work schedule

Collaborative virtual workplace

Job summary

Placements24 is seeking an experienced Executive Administrative Assistant to join a remote-first team supporting senior executives from Cape Town. The role demands exceptional organizational skills, proactive problem-solving, and discretion in handling confidential information.

You will work across time zones, coordinate complex travel, and manage high-level communications. The position offers autonomy, flexible scheduling, and opportunities for professional growth within a collaborative virtual

Qualifications

• 5+ years of experience supporting C-suite or senior management.
• Exceptional organizational, time management, and prioritization skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Superior written and verbal communication with emphasis on accuracy and detail.
• Ability to handle sensitive information with discretion and work independently.

Responsibilities

• Proactively manage and prioritize complex calendars across multiple executives and time zones.
• Prepare, proofread, and finalize executive-level correspondence, reports, and presentations.
• Arrange domestic and international travel logistics including flights, accommodations, visas, and itineraries.
• Serve as primary contact for internal and external stakeholders with professional screening of communications.
• Organize and facilitate virtual executive meetings and distribute materials timely.
• Conduct in-depth research and gather data for executive projects and strategic initiatives.
• Manage expense reporting and budget tracking for executive activities.
• Maintain highly organized confidential digital and physical filing systems.
• Anticipate executives' needs and address issues proactively.

Skills

Executive support

Organization

MS Office

Video conferencing

Tools

Zoom

Teams

CRM systems

Job description

About the Role

Our client is seeking an experienced and exceptionally organized Executive Administrative Assistant to join their fully remote workforce. This critical position will provide high-level administrative support to senior executives, ensuring seamless operations and efficient communication within the organization. As a leader in its field, our client champions a remote-first culture, fostering collaboration, productivity, and a strong sense of community among its dispersed team members. The ideal candidate will possess a keen eye for detail, outstanding multitasking capabilities, and a proactive approach to problem-solving. This is a fantastic opportunity to contribute your expertise to a respected company while enjoying the flexibility and autonomy of a remote role based in Cape Town. We are committed to empowering our employees with the tools and support needed to succeed in a virtual setting, promoting a healthy work-life balance and continuous professional growth. Join our client and be instrumental in supporting key leadership functions from anywhere.

Key Responsibilities

• Proactively manage and prioritize complex calendars for multiple executives, coordinating meetings across various time zones.


• Prepare, proofread, and finalize executive-level correspondence, reports, presentations, and other critical documents.


• Arrange and manage domestic and international travel logistics, including flights, accommodations, visas, and itineraries.


• Serve as a primary point of contact for internal and external stakeholders, screening communications and responding with professionalism.


• Organize and facilitate virtual executive meetings, ensuring smooth operation and timely distribution of materials.


• Conduct in-depth research and gather data for executive projects and strategic initiatives.


• Manage expense reporting and budget tracking for executive-level activities.


• Maintain highly organized and confidential digital and physical filing systems.


• Anticipate the needs of executives and proactively address potential issues before they arise.


• Assist in the coordination of special projects and company-wide events as needed.

Requirements

• Minimum of 5 years of experience supporting C-suite executives or senior management in a demanding administrative capacity.


• Exceptional organizational, time management, and prioritization skills are essential.


• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (Zoom, Teams).


• Superior written and verbal communication skills, with an unwavering commitment to accuracy and detail.


• Demonstrated ability to handle sensitive and confidential information with the utmost discretion.


• Proven ability to work independently, exercise sound judgment, and thrive in a fast-paced, remote environment.


• Strong problem-solving skills and a proactive, service-oriented mindset.


• Experience with travel booking and international arrangements is highly valued.


• Familiarity with CRM systems or other relevant business software is a plus.


• Must have a reliable home office setup with high-speed internet access.

Benefits

• Generous salary and performance-based bonuses.


• Remote work allowance and support for home office equipment.


• Opportunities for ongoing professional development and training.


• Flexible work schedule to accommodate personal needs.


• A collaborative and inclusive virtual workplace culture.


• Access to modern digital tools and platforms.


• Encouragement of work-life integration and employee well-being initiatives.