Executive Administrative Assistant (Remote)

Placements24; Mtubatuba Local Municipality; Hybrid; ZAR 420,000 - 700,000; Full time

Benefits offered by this job

Fully remote work opportunity

Health, dental & vision insurance

Generous retirement plan contribution

Significant annual leave and holidays

Professional development opportunities

Cutting-edge remote work technology

Job summary

Placements24 is seeking an exceptionally experienced Executive Administrative Assistant to support senior leadership in a fully remote capacity. The role demands proactive organization, discretion, and the ability to manage complex schedules and travel while maintaining peak efficiency for the executive team.

You will screen communications, coordinate meetings and events, prepare briefing materials, and ensure seamless remote workflow.

Qualifications

• 7+ years of experience supporting C-level executives or senior management.
• Experience in managing complex calendars and international travel.
• Strong organizational and time-management skills.
• Advanced proficiency in Microsoft Office and virtual collaboration tools.

Responsibilities

• Manage and organize complex calendars for senior executives, including meetings and conferences.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Prepare and edit correspondence, reports, presentations, and other documents.

Skills

Calendar management

Travel coordination

Executive support

MS Office

Tools

Zoom

Teams

Outlook

Excel

PowerPoint

Job description

About the Role

Our client is seeking a highly experienced and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere while ensuring seamless support to executives. The ideal candidate will be proactive, possess exceptional organizational skills, and have a proven track record of managing complex schedules, coordinating travel, and handling sensitive information with the utmost confidentiality. You will be the primary point of contact for executive communications, gatekeeping, and ensuring efficient workflow. Your role is crucial in enabling our client's leadership team to focus on strategic objectives. This remote role requires a high degree of self-discipline, excellent communication skills, and the ability to anticipate needs and proactively address potential issues. We are looking for a dedicated professional who thrives in a remote environment and is committed to providing superior administrative support.

Key Responsibilities

• Manage and organize complex calendars for senior executives, including scheduling meetings, appointments, and conferences.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders, screening and prioritizing communications.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and manage executive events, meetings, and off-sites.
• Conduct research and prepare briefing materials for meetings.
• Manage expense reporting and process invoices for executive needs.
• Maintain and update contact lists and databases.
• Anticipate executive needs and proactively offer solutions.
• Provide support for personal matters as required and agreed upon.
• Ensure smooth remote workflow and communication for the executive team.

Requirements

• Minimum of 7 years of experience supporting C-level executives or senior management.
• Proven experience in managing complex calendars, international travel, and event coordination.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
• Outstanding written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Strong problem‑solving abilities and attention to detail.
• Experience in a remote work setting is highly preferred.
• Relevant certification or degree is a plus.

Benefits

• Highly competitive salary package reflecting the senior nature of the role.
• Fully remote work opportunity, offering unparalleled flexibility.
• Comprehensive health, dental, and vision insurance.
• Generous retirement savings plan contribution.
• Significant annual leave and paid holidays.
• Opportunities for professional development and continuous learning.
• Access to cutting‑edge remote work technology and support.
• A chance to make a significant impact supporting key leadership at **Richards Bay**.