Remote Executive Administrator

Placements24; George; Hybrid; ZAR 900,000 - 1,350,000; Full time

Benefits offered by this job

Fully remote

Competitive compensation

Health and dental insurance

Home office allowance

Generous PTO

Career development

Global leader

Job summary

Our client seeks a highly experienced Remote Executive Administrator to support senior executives in a fully remote environment across South Africa, with a focus on George, Western Cape connections. The role requires discretion, rigorous organization, and the ability to handle confidential information with professionalism.

Responsibilities include complex calendar management, international travel coordination, drafting high-level communications, and acting as a key liaison.

Qualifications

• 8+ years experience supporting C-suite executives in a demanding corporate environment.
• Experience managing complex executive schedules and global travel logistics.
• Proficiency in Microsoft Office Suite and virtual meeting platforms.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication with professional demeanor.
• Discretion, confidentiality, and integrity are paramount.
• Ability to work independently in a remote setting and manage priorities.
• Desirable experience in financial services or regulated industries.
• Bachelor's degree in Business Administration, Communications, or related field preferred.

Responsibilities

• Manage intricate calendars for senior executives across multiple time zones.
• Coordinate international and domestic travel itineraries and visa arrangements.
• Prepare and edit confidential documents, board materials, and executive communications.
• Screen inquiries and act as liaison with internal/external stakeholders.
• Process executive expense reports accurately and timely.
• Organize executive meetings, agendas, and minutes as needed.
• Conduct research to support strategic projects and decision making.
• Maintain secure digital file systems for sensitive information.
• Forecast needs and proactively resolve potential issues.
• Serve as gatekeeper for executive communications and access.

Skills

Executive support

Calendar management

Communications

Discretion

Organization

Independence

Adaptability

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

Virtual meeting tools

Job description

About the Role

Our client, a global financial services firm, is seeking a highly experienced and discreet Remote Executive Administrator to provide unparalleled support to their senior executives. This is a fully remote position, allowing you to work from anywhere in South Africa, with a focus on supporting executives based in or connected to George, Western Cape. The ideal candidate will possess exceptional organizational abilities, meticulous attention to detail, and the capacity to manage complex and confidential information with the utmost discretion. You will be instrumental in ensuring the efficient functioning of the executive office by managing sophisticated scheduling, coordinating international travel, preparing high-level communications, and acting as a primary liaison. We are seeking a proactive, resourceful, and professional individual who thrives in a demanding, remote-first environment. This role offers the chance to work at the highest levels of a leading organization while enjoying the benefits of a remote work setup.

Key Responsibilities

• Manage intricate calendars for senior executives, including scheduling complex meetings, conference calls, and appointments across multiple time zones.
• Coordinate comprehensive international and domestic travel itineraries, including flights, accommodation, ground transportation, and visa arrangements.
• Prepare, edit, and proofread highly confidential documents, board materials, presentations, and executive correspondence with exceptional accuracy.
• Serve as a key point of contact for internal and external stakeholders, screening communications and managing inquiries professionally.
• Oversee and process executive expense reports and reimbursements accurately and in a timely manner.
• Organize and prepare for executive meetings, including compiling agendas, distributing supporting documents, and taking minutes when required.
• Conduct in-depth research and compile relevant information for strategic projects and executive decision-making.
• Maintain a secure and organized system for digital files and sensitive information.
• Anticipate the needs of executives and proactively resolve potential issues or logistical challenges.
• Act as a trusted advisor and gatekeeper for executive communications and access.

Requirements

• Minimum of 8 years of progressive experience supporting C-suite executives in a demanding corporate environment.
• Demonstrated expertise in managing complex executive schedules, global travel logistics, and confidential documentation.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and proficiency with virtual meeting and collaboration platforms.
• Exceptional organizational skills, proactive problem-solving abilities, and superior attention to detail.
• Outstanding written and verbal communication skills, with a professional and polished demeanor.
• Unwavering commitment to confidentiality, discretion, and integrity.
• Proven ability to work independently, manage priorities effectively, and deliver results in a remote setting.
• Resilience and adaptability in handling urgent requests and shifting priorities.
• Previous experience in financial services or a related regulated industry is highly desirable.
• Bachelor's degree in Business Administration, Communications, or a related field is preferred.

Benefits

• Fully remote work arrangement, providing ultimate flexibility.
• Highly competitive salary, bonus structure, and long-term incentives.
• Comprehensive executive health, dental, and vision insurance plans.
• Generous allowance for home office setup and professional development.
• Significant paid time off and holidays.
• Access to advanced training and career advancement opportunities.
• Work with a globally recognized leader in financial services.