Remote Executive Support Specialist

Placements24; Mtubatuba Local Municipality; Hybrid; ZAR 420,000 - 640,000; Full time

Benefits offered by this job

Health insurance

Generous paid time off

Home office stipend

Professional development budget

Job summary

Placements24 is seeking a Remote Executive Support Specialist to provide dedicated support to C-suite executives. This fully remote role in South Africa manages complex calendars, travel, and confidential communications with discretion.

The ideal candidate has proven EA or senior admin experience, exceptional organization, and strong MS Office and virtual collaboration skills (Zoom/Teams). Remote work experience and a business administration degree are a plus.

Qualifications

• Proven experience as an Executive Assistant or similar supporting C-suite.
• Experience managing complex calendars and global travel logistics.
• Exceptional organizational, time management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite and virtual collaboration tools (Zoom, Teams).
• Excellent written and verbal communication with a strong command of grammar and professional etiquette.
• High level of discretion, judgment, and confidentiality.
• Experience working in a remote capacity is highly preferred.
• A degree in Business Administration or a related field is an advantage.

Responsibilities

• Manage and optimize complex calendars for multiple executives, including scheduling, rescheduling, and prioritizing appointments and meetings.
• Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, ground transportation, and detailed itineraries.
• Prepare, proofread, and edit confidential correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications (emails, calls, mail), acting as a primary point of contact and directing inquiries appropriately.
• Conduct research and prepare background materials for meetings and executive engagements.
• Manage expense reporting and reimbursement processes for executives.
• Anticipate executive needs and proactively provide solutions and support.
• Handle highly confidential and sensitive information with the utmost discretion.
• Serve as a liaison between executives and internal/external stakeholders.
• Assist with special projects and ad-hoc administrative tasks as required by the executive team.

Skills

Calendar management

Travel coordination

Executive support

MS Office

Communication

Discretion

Education

Business Administration or related degree

Tools

Microsoft Office

Zoom

Teams

Job description

About the Role

Our client is seeking an exceptional and highly motivated Remote Executive Support Specialist to provide dedicated support to their C-suite executives. This is a fully remote position, offering the flexibility to work from anywhere in South Africa . The successful candidate will be responsible for managing complex schedules, coordinating travel, preparing high-level communications, and acting as a trusted liaison for executives. This role requires a proactive individual with impeccable organizational skills, a keen eye for detail, and the ability to anticipate needs and manage priorities in a fast-paced environment. You will be instrumental in ensuring the smooth and efficient functioning of executive operations, maintaining the highest levels of professionalism and confidentiality. If you are a seasoned administrative professional looking for a challenging and rewarding remote opportunity, this is the perfect fit.

Key Responsibilities

• Manage and optimize complex calendars for multiple executives, including scheduling, rescheduling, and prioritizing appointments and meetings.
• Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, ground transportation, and detailed itineraries.
• Prepare, proofread, and edit confidential correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications (emails, calls, mail), acting as a primary point of contact and directing inquiries appropriately.
• Conduct research and prepare background materials for meetings and executive engagements.
• Manage expense reporting and reimbursement processes for executives.
• Anticipate executive needs and proactively provide solutions and support.
• Handle highly confidential and sensitive information with the utmost discretion.
• Serve as a liaison between executives and internal/external stakeholders.
• Assist with special projects and ad-hoc administrative tasks as required by the executive team.

Requirements

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting C-suite executives.
• Demonstrated ability to manage complex calendars and global travel logistics for senior leaders.
• Exceptional organizational, time management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
• Excellent written and verbal communication skills, with a strong command of grammar and professional etiquette.
• High level of discretion, judgment, and confidentiality.
• Proactive and resourceful problem-solver with the ability to work independently and anticipate needs.
• Experience working in a remote capacity is highly preferred.
• A degree in Business Administration or a related field is an advantage.
• Adaptability and resilience in a dynamic work environment.

Benefits

This fully remote position offers unparalleled flexibility and the opportunity to work from the comfort of your home office. Our client provides a highly competitive salary and a comprehensive benefits package, including (mention specific fictional benefits like health insurance, generous paid time off, home office stipend, professional development budget, etc.). You will be part of an innovative and supportive team, contributing to the success of a leading organization. Embrace the future of work with this exciting remote opportunity based in Richards Bay, KwaZulu-Natal .