Remote Executive Administrator

Placements24; Paarl; Hybrid; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Remote-friendly culture

Flexible working hours

Professional development opportunities

Competitive salary

Job summary

Placements24 is seeking an highly organized Executive Administrator to provide remote support to C-suite executives. You will manage complex calendars, coordinate international travel, handle sensitive communications, and ensure confidentiality in a fully remote environment.

The role requires meticulous attention to detail, proactive problem-solving, and the ability to work independently across time zones using Zoom, Teams, Outlook, and Google Workspace.

Qualifications

• Proven experience as an Executive Administrator, Executive Assistant, or similar high-level admin role.
• Excellent organizational and time-management skills with the ability to handle multiple priorities.
• Proficiency in calendar management software (Outlook/Google Calendar) and virtual meeting platforms (Zoom/Teams).
• Strong written and verbal communication with meticulous attention to detail.
• High proficiency in Microsoft Office Suite and Google Workspace.
• Ability to handle confidential information with discretion and integrity.
• Proactive problem-solving and independent work in a remote setting.
• Degree in Business Administration or related field preferred, or equivalent experience.

Responsibilities

• Manage and coordinate complex calendars for senior executives, including meetings, appointments, and conference calls across time zones.
• Arrange domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Prepare and edit correspondence, presentations, and other documents with professional formatting.
• Screen and prioritize emails and calls, responding on behalf of executives when appropriate.
• Handle confidential information with the highest level of discretion and security.
• Liaise with internal departments and external stakeholders to gather information and facilitate requests.
• Process expense reports and manage reimbursements accurately and efficiently.
• Conduct research on various topics as requested by executives.
• Maintain organized electronic and physical filing systems for easy access to documents.
• Anticipate executive needs and proactively address potential issues or conflicts.

Skills

Executive support

Calendar management

Travel coordination

Communications

Discretion

Remote work

Microsoft Office

Google Workspace

Education

Bachelor's degree in Business Administration

Tools

Outlook

Google Calendar

Zoom

Microsoft Teams

Microsoft Office

Job description

About the Role

Our client, a respected financial services firm, is seeking a highly organized and discreet Executive Administrator to provide comprehensive remote support to their C-suite executives. This role requires a professional who can manage complex schedules, coordinate executive travel, and handle sensitive communications with utmost efficiency and confidentiality. As this is a fully remote position, you will leverage advanced virtual collaboration tools to ensure seamless support. The successful candidate will possess exceptional attention to detail, a proactive approach, and a strong understanding of executive support dynamics. This is a vital role that demands reliability and professionalism, contributing directly to the effectiveness of the leadership team in a demanding, yet rewarding, virtual environment.

Key Responsibilities

• Manage and coordinate complex calendars for senior executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Arrange and manage domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Prepare and edit correspondence, presentations, and other documents, ensuring accuracy and professional formatting.
• Screen and prioritize incoming communications, including emails and phone calls, and respond on behalf of executives when appropriate.
• Handle confidential information with the highest level of discretion and security.
• Liaise with internal departments and external stakeholders to gather information and facilitate executive requests.
• Process expense reports and manage reimbursements accurately and efficiently.
• Conduct research on various topics as requested by executives.
• Maintain organized electronic and physical filing systems for easy access to important documents.
• Anticipate executive needs and proactively address potential issues or conflicts.

Requirements

• Proven experience as an Executive Administrator , Executive Assistant, or in a similar high-level administrative role.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Proficiency in calendar management software (e.g., Outlook, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills, with superior attention to detail.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Demonstrated ability to handle sensitive and confidential information with absolute discretion.
• Proactive problem-solving abilities and a resourceful approach to challenges.
• Ability to work independently and reliably in a remote setting.
• A degree in Business Administration or a related field is preferred, or equivalent work experience.
• Must be legally able to work remotely from Paarl, Western Cape, ZA, or another authorized location within South Africa.

Benefits

• Our client offers a competitive salary and a comprehensive benefits package, designed to support a remote workforce.
• You will benefit from flexible working hours and the opportunity to work from a location of your choice within South Africa.
• Professional development opportunities are available to enhance your skills.
• Join a company that values its employees and promotes a culture of excellence and integrity.
• This role provides direct insight into executive decision-making and strategic planning within the financial sector.
• Enjoy the convenience and autonomy of a fully remote position.